Administrative Coordinator

The University of New Mexico; Albuquerque (NM); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Medical, Dental, Vision

Tuition remission and dependent教育

Job summary

The University of New Mexico's Art Department seeks an Administrative Coordinator to manage day-to-day operations, calendars, scheduling, meetings, and correspondence. The role serves faculty, staff, students and visitors, maintaining confidential records and departmental files with accuracy.

Based in Albuquerque, NM, this regular full-time position requires independent judgment, strong organizational and communication skills, and collaboration with campus partners to support a large academic

Qualifications

• High school diploma or GED; at least 5 years of related experience.
• Completed degrees beyond the minimum education may substitute for experience.
• Experience in higher education or complex organizational environments preferred.
• Proficiency with Microsoft Office Suite.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities independently.

Responsibilities

• Provide comprehensive administrative and operational support for the Art Department.
• Coordinate day-to-day departmental operations.
• Manage calendars, scheduling, meetings, and events.
• Respond to inquiries and prepare correspondence and reports.
• Maintain confidential records and departmental files.
• Oversee office supplies, inventory, mail, and facilities coordination.
• Serve as Building Coordinator and collaborate with campus partners.

Skills

Administrative coordination

Office management

Microsoft Office

Communication skills

Education

High school diploma or GED

Tools

FAMIS / facilities systems

Outlook

Excel

Teams

Job description

Administrative Coordinator

The Department of Art is one of four academic departments within the University of New Mexico's College of Fine Arts. The department offers programs in Studio Art, Art History, and Art Education and is supported by a collaborative team of 10 professional staff members. We are committed to fostering a welcoming, inclusive, and team‑oriented workplace where staff are dedicated to supporting one another, creating a positive work environment, and providing exceptional service to our students, faculty, and visitors.

The Administrative Coordinator provides comprehensive administrative and operational support for the Art Department and serves as a primary point of contact for faculty, staff, students, visitors, and external partners. The position coordinates day‑to‑day departmental operations, manages calendars and scheduling, organizes meetings and special events, responds to inquiries, and composes and prepares correspondence and other administrative documents. The incumbent maintains confidential records, departmental files, databases, and reports while ensuring the accuracy and integrity of departmental information.

The Administrative Coordinator oversees a variety of operational functions, including office supply and equipment management, inventory and surplus, mail and shipping services, office equipment checkout, and departmental facilities coordination. The position serves as the department's Building Coordinator, assists with facilities logistics, coordinates student locker assignments, maintains departmental rosters, manages the departmental email account, prepares undergraduate welcome communications and donor acknowledgment letters, and supports special projects and initiatives as assigned. This position exercises independent judgment, prioritizes multiple competing responsibilities, and collaborates with campus partners to ensure the efficient operation of a large, complex academic department.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year‑for‑year basis.

Preferred Qualifications

• Experience providing administrative coordination and operational support in a higher education or complex organizational environment.
• Knowledge of UNM policies, procedures, systems, and resources, or experience working with similar institutional processes.
• Experience with facilities coordination, including work orders, maintenance requests, and collaboration with facilities partners.
• Knowledge of UNM’s building management system (FAMIS) or similar facilities/work order systems.
• Experience with inventory management, asset tracking, equipment checkout, and surplus processes.
• Experience managing office operations, including purchasing, supplies, records management, and administrative systems.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational, communication, and problem‑solving skills with the ability to manage multiple priorities independently.
• Experience working in an academic, arts, or creative environment.

Campus

Main - Albuquerque, NM

Employment Type

Staff

Staff Type

Regular - Full‑Time

Pay

Hourly: $19.76 - $25.00

Benefits

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See Benefits home page for more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Include a cover letter describing why you would be a good fit for the Art Department, resume, and a list of three references we may contact.

Veteran Preference Program

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See Veteran Preference Program webpage for additional details.

Equal Opportunity Employer

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Background Check Requirements

The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.