Chemistry Office Coordinator

University of New Mexico; Albuquerque (NM); On-site; USD 25,154 - 29,673; Full time

Benefits offered by this job

Comprehensive benefits package

Education benefits

Hybrid work schedule possibility

Job summary

A public university in Albuquerque, NM is seeking an experienced Chemistry Office Coordinator to support administrative functions. Responsibilities include serving as a liaison, managing fiscal administration, preparing reports, and coordinating departmental events. The ideal candidate will be organized, flexible, and possess strong communication skills. This full-time position offers a competitive hourly rate, and eligible for hybrid work after the probation period.

Qualifications

• At least 5 years of experience related to administrative duties.
• Ability to work with diverse community and constituencies.

Responsibilities

• Liaison between students and faculty on administrative issues.
• Manage fiscal administration for the department.
• Prepare reports and maintain records.
• Coordinate seminars and departmental events.
• Supervise student employees and interns.

Skills

Interpersonal skills

Communication skills

Organizational skills

Education

High school diploma or GED

Job description

Position Summary

The Department of Chemistry and Chemical Biology is seeking a reliable and personable administrative professional to join the team as a Chemistry Office Coordinator (Coord., Academics). This position supports the Department Administrator and the daily administrative needs of the department including:

• Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
• Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to timekeeping and payroll, undergraduate employment, seminar and faculty travel, inventory, reimbursements, and/or purchasing.
• Collects and analyzes data; prepares scheduled and special reports and statistical information; maintains records and documentation, tracks student progress through the program for completion of requirements; coordinates information required for program operations.
• Coordinates and/or facilitates seminars, meetings, special projects, departmental events, faculty/staff searches, and evaluates the success of these events.
• Performs or delegates clerical and administrative support tasks, including creating and editing correspondence, academic course scheduling and/or catalog edits, web pages including departmental social media presence, purchasing documents, reports, program handbooks, and other related publications.
• May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
• Supervise and train student office employees, volunteers, and/or interns, as appropriate.
• Performs miscellaneous job‑related duties as assigned.

Each day in the position may vary based on departmental needs, so flexibility and organization skills are critical to success.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year‑for‑year basis.

Preferred Qualifications

• Work experience at UNM.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of university accounting procedures involving procurement, travel, contract and grant processes, and/or employment.
• Knowledge of event planning and scheduling techniques.
• Ability to make administrative/procedural decisions and judgments on sensitive confidential issues.

Campus

Main - Albuquerque, NM

Department

Chemistry Department (889A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $18.26-$21.54 DOE

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

3/15/2024

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

Hybrid work schedule is possible one day a week after completion of Probation or Trial period.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please include cover letter, resume to include average hours worked per week for relevant positions, and three supervisory references. Official transcripts will be required if selected.

Equal Opportunity & Background Checks

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.