Academic Budget & Operations Coordinator

University of North Carolina Charlotte; Charlotte (NC); On-site; USD 45,000 - 61,000; Full time

Job summary

UNC Charlotte—Dean of Academic Affairs, MEES—is seeking a Business Services Coordinator. The role provides budget and administrative support to the Department Chair, faculty and staff, handling budget planning, reconciliation and reporting across university funds.

The position collaborates with the College Business Officer to balance funds quarterly and ensures proper budgeting of personnel expenses. Strong MS Office and Banner experience are preferred.

Qualifications

• Budget planning, reconciliation, and reporting responsibilities.
• Experience with state or grant budgets is a plus.
• Proficiency in MS Office (Word, Excel) and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Budget planning, reconciliation, and reporting.
• Department purchasing including stipends, teaching supplies, travel, memberships, IT equipment, lab equipment, and event expenses.
• Coordinate with BSC for HR to ensure personnel expenses are budgeted.
• Assist with startup spending for new faculty.
• Oversee events and online registrations/enrollments.
• Update spreadsheets for department funding and balance funds quarterly.
• Communicate detailed information effectively to students, faculty, staff and the Chair.

Skills

Budget planning

Reconciliation

Reporting

Microsoft Office

Banner or similar software

Communication

Team coordination

Education

Bachelor's degree in business administration or related discipline

Tools

Banner or similar software

MS Office

Job description

UNC Charlotte—Dean of Academic Affairs, MEES—is seeking a Business Services Coordinator. The role provides budget and administrative support to the Department Chair, faculty and staff, handling budget planning, reconciliation and reporting across university funds.

The position collaborates with the College Business Officer to balance funds quarterly and ensures proper budgeting of personnel expenses. Strong MS Office and Banner experience are preferred.