Business Services Coordinator

University of North Carolina Charlotte; Charlotte (NC); On-site; USD 45,000 - 61,000; Full time

Job summary

UNC Charlotte—Dean of Academic Affairs, MEES—is seeking a Business Services Coordinator. The role provides budget and administrative support to the Department Chair, faculty and staff, handling budget planning, reconciliation and reporting across university funds.

The position collaborates with the College Business Officer to balance funds quarterly and ensures proper budgeting of personnel expenses. Strong MS Office and Banner experience are preferred.

Qualifications

• Budget planning, reconciliation, and reporting responsibilities.
• Experience with state or grant budgets is a plus.
• Proficiency in MS Office (Word, Excel) and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Budget planning, reconciliation, and reporting.
• Department purchasing including stipends, teaching supplies, travel, memberships, IT equipment, lab equipment, and event expenses.
• Coordinate with BSC for HR to ensure personnel expenses are budgeted.
• Assist with startup spending for new faculty.
• Oversee events and online registrations/enrollments.
• Update spreadsheets for department funding and balance funds quarterly.
• Communicate detailed information effectively to students, faculty, staff and the Chair.

Skills

Budget planning

Reconciliation

Reporting

Microsoft Office

Banner or similar software

Communication

Team coordination

Education

Bachelor's degree in business administration or related discipline

Tools

Banner or similar software

MS Office

Job description

Business Services Coordinator

Position Information

General Information

Vacancy Open to: All Candidates

Employment Type: Permanent - Full-time

Hours per week: 40

Months per year: 12

Position Number: 001833

Salary Range: $44,640 - $61,380

Anticipate Hiring Range: $44,640 - $55,800

FLSA Status: Non Exempt

Division: Academic Affairs

Department: College of Engineering (Col)

Work Unit: Mechanical Engineering and Engineering Science

Work Schedule: 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Work Location: Duke

Posting Date: 08/04/2026

Closing Date: 08/18/2026

Proposed Hire Date: 09/15/2026

Primary Purpose of Position

This position provides budget and administrative support to the Department Chair, faculty, and staff in the MEES department. Duties include budget planning, reconciliation, and reporting for all University fund types. This position will set a budget plan with the Department Chair, direct spending by the department staff, and provide reports to the Chair for pending balances. The position approves expenses to ensure appropriate use of funds and balance available. BSC works with the College Business Officer to balance funds quarterly.

Minimum Education and Experience

Required Minimum Qualifications:

• Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.
• Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through either years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

• Budget planning, reconciliation, and reporting
• Department purchasing including
  • Stipends
  • Teaching supplies
  • Travel
  • Memberships
  • IT Equipment and Software
  • Lab Equipment
  • Event Expenses
• Coordinating with BSC for HR to ensure personnel expenses including student wages, part time faculty, post docs, etc are properly budgeted
• Assisting with start-up spending for new faculty;
• Event/conference oversight which includes planning and online registrations/enrollments;
• Updating spreadsheets for department funding
• Work with College Business Officer on quarterly FRs to balance funds
• Communicates detailed and complex information effectively to students, faculty, staff and the Chair

Departmental Preferred Experience, Skills, Training or Education

• Budget support experience, preferably in a higher education environment.
• Experience with state and/or grant budgets, which includes reconciliation, student employment, travel, and purchasing.
• Proficiency in Microsoft Office Products, especially MS Word, Excel, and Google Workspace. Knowledge of Banner or similar software preferred.
• Strong written and verbal communication skills.
• Ability to take initiative, problem-solve, and organize. Must be team-oriented.

Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/ or a Motor Vehicle Report.
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

1. How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Mitratech Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
2. Where did you learn about this posting?

   (Open Ended Question)

3. Do you have a bachelor's degree in business administration or a related discipline, or an equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.
   • Yes, at least a bachelor's degree in business administration or a related discipline.
   • Yes, an associate's degree in business administration or a related discipline and two years of related experience.
   • Yes, a high school diploma/GED and four years of related experience.
   • No
4. Do you have budget support experience, preferably in a higher education environment? If yes, please explain.

   (Open Ended Question)

5. Do you have professional experience with state and grant budgets, including reconciliation, student employment, travel, and purchasing? If yes, please explain your experience.

   (Open Ended Question)

6. Do you have experience working in Banner or comparable software information system? If yes, please explain your experience.

   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References

Optional Documents