Administrative Assistant of GDH

ADP, Inc.; Galesburg (IL); On-site; USD 23,000 - 28,000; Full time

Job summary

Knox College invites applications for an Administrative Assistant to support academic departments in the social sciences and humanities. This 40-hour per week, 10-month position reports to the Provost and Dean of the College and works across several buildings to coordinate meetings, travel, and supplies.

Responsibilities include managing communications, arranging events, processing reimbursements, and providing information on campus policies and procedures.

Qualifications

• Formal education: high school degree; college degree preferred.
• Experience handling clerical tasks and event planning is desirable.
• Strong written and verbal communication; ability to work with diverse groups.

Responsibilities

• Provide administrative support for academic departments in multiple buildings.
• Manage meetings, workshops, and events with catering and facilities coordination.
• Handle purchasing, travel reimbursements, mail, and office supplies.
• Assist with campus visitors, travel arrangements, and faculty support.

Skills

Google Suite

MS Office

Interpersonal skills

Clerical experience

Event planning

Education

High school diploma

College degree preferred

Tools

Adobe Acrobat Pro

InDesign

Canva

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant of GDH

ADMINISTRATIVE/BENEFITED FULL TIME Galesburg, IL, US

4 days ago Requisition ID: 787866

Salary Range: $17.00 To $20.00 Hourly

Administrative Assistant in Academic Affairs

Knox College invites applications for an Administrative Assistant to serve as support for academic departments in the social sciences and the humanities. This position is a 40-hour a week, 10-month position. Reporting to the Provost and Dean of the College and under the supervision of the Executive Assistant to the Dean of the College, the Administrative Assistant supports the academic program at Knox and works closely with faculty, staff, and students in many different ways. The Administrative Assistant is based in George Davis Hall, overseeing daily operations in the building, and providing support to departments and programs in that building, Old Main, Borzello, and Old Jail.

Assistants provide administrative support for faculty in their respective buildings, providing information and resources in order to support teaching and learning. They complete a wide variety of departmental management tasks including issues of budget, facilitating communication with the Office of the Dean of the College, and ensuring broad oversight of offices and facilities.

Regular duties include, but are not limited to:

Assisting academic departments in organization of meetings, workshops, conferences, and educational programs including work with catering, facilities services, communications and resources.

Maintaining office supplies and materials, including name badges and business cards for all departments housed in the areas supported.

Assisting departments and faculty with purchasing and travel expense reimbursements.

Assisting with arrangements for campus visitors including lodging, airline, group meals, and other accommodations. Supporting academic departmental searches including management of Interfolio files.

Monitoring, maintaining, ordering supplies,installing parts, stock paper, and troubleshooting copiers. Assist faculty with Xerox, PDFs, and other copier processes.

Collect and deliver mail as appropriate.

Providing oversight of building spaces, including submitting work order requests, updating building directories as needed, and communicating with facilities and campus safety regarding maintenance and safety issues.

Serve as a source of information and provide assistance to faculty and departments regarding campus policies, communication and work flows, Business Office procedures, and other campus offices that the educational program.

Other duties as assigned to support the educational program in areas of responsibility.

Administrative assistants generally do not have supervisory responsibilities but may provide supervision of student workers in the Dean's Office or academic departments.

Minimum Job Qualifications

Formal Education: A minimum of high school degree (college degree preferred) with clerical (software and business machines) experience and additional training.

Desired Previous Experience: Secretarial/clerical with event planning experience. Skills and Abilities:

Google Suite programs and MS Office suite are expected or ability to learn. Additional knowledge of design software such Adobe Acrobat Pro, InDesign, Canva, etc. is desirable.

Excellent interpersonal skills and the ability to provide a welcoming, professional environment are required.

Ability to work with individuals from diverse backgrounds and experiences and perspectives.

Ability to proactively navigate multiple projects and timelines among a number of departments and faculty.

Description above.

Summary Pay Range: Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience.