Academic Affairs Operations & Data Specialist

SLAC; Palo Alto (CA); Hybrid; USD 85,590,000 - 101,035,000; Full time

Job summary

The School of Engineering at Stanford invites applications for an Academic Affairs Administrator. The role supports faculty, academic staff, postdocs, and students with HR transactions, data entry, reporting, and compliance.

You will work in a collaborative team across faculty affairs, HR, and research administration, learning quickly and using Smartsheet and Google Workspace to manage processes.

Qualifications

• Detail oriented, data-savvy and collaborative.
• Able to learn quickly, take initiative and work on projects using Smartsheet and Google Workspace.

Responsibilities

• Process high volume HR transactions in the HCM system using SOPs and university guidelines for multiple types of employment transactions.
• Input data, update electronic databases, web sites, and associated materials.
• Collect, gather and validate data, prepare and analyze basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for standard operating procedures and cross-unit process improvements.
• Serve as subject matter expert and tester for systems, including Sequoia/Oracle HCM, GFS, AARF, and FASED initiative.

Skills

Data entry

Reporting

Tools

Smartsheet

Google Workspace

Sequoia/Oracle HCM

GFS

AARF

FASED

Job description

The School of Engineering at Stanford invites applications for an Academic Affairs Administrator. The role supports faculty, academic staff, postdocs, and students with HR transactions, data entry, reporting, and compliance.

You will work in a collaborative team across faculty affairs, HR, and research administration, learning quickly and using Smartsheet and Google Workspace to manage processes.