Academic Affairs & HR Operations Specialist

Stanford University; Palo Alto (CA); Hybrid; USD 40,000 - 48,000; Full time

Job summary

Stanford University is seeking an Academic Affairs Administrator within the School of Engineering Faculty Affairs Office. Hybrid work with a minimum of 3 days on Stanford main campus, supporting HR transactions and data workflows using Smartsheet and Google Workspace.

The role focuses on data entry, reporting, onboarding and compliance across faculty, academic staff, postdocs, and graduate students, with an emphasis on accuracy and confidentiality.

Qualifications

• Associate Degree or combination of education and relevant experience.
• Experience with HR transactional processes preferred.
• Ability to learn university HR systems quickly.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Process high volume HR transactions in the HCM system per SOPs and university guidelines.
• Input data and update electronic databases, websites, and related materials.
• Collect, validate data, and prepare basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for SOPs and cross-unit initiatives.
• Serve as subject matter expert and tester for systems such as Sequoia/Oracle HCM, GFS, AARF, and FASED.

Skills

Attention to detail

Data entry

Collaboration

Communication skills

Education

Associate Degree

Tools

Smartsheet

Google Workspace

Sequoia/Oracle HCM

GFS

AARF

FASED

Job description

Stanford University is seeking an Academic Affairs Administrator within the School of Engineering Faculty Affairs Office. Hybrid work with a minimum of 3 days on Stanford main campus, supporting HR transactions and data workflows using Smartsheet and Google Workspace.

The role focuses on data entry, reporting, onboarding and compliance across faculty, academic staff, postdocs, and graduate students, with an emphasis on accuracy and confidentiality.