Academic Affairs Operations Coordinator

Loyola Marymount University; Westchester (IL); On-site; USD 67,377,038 - 84,185,136; Full time

Job summary

Loyola Marymount University in Westchester, IL seeks a motivated Administrative Assistant to support the Academic Affairs Office and Provost Office. Under supervision, you will perform a range of duties from memos and filing to event preparation and onboarding for student staff.

The role emphasizes accuracy, confidentiality, and teamwork, with duties extending to meetings, scheduling, and basic financial processes in Workday and Concur.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• Minimum 2 years of administrative support experience.
• Experience handling confidential information and multiple deadlines.

Responsibilities

• Prepare confidential memos and emails; maintain filing systems and distribute documents.
• Coordinate and submit supply and equipment orders; process facilities and ITS work orders.
• Support Provost Office events, retreats, and day‑of logistics.
• Assist with hiring paperwork and onboarding for student workers; manage student schedules.
• Support Workday and accounting processes, including invoices and reimbursements.
• Contribute to special projects like office upgrades and decor.

Skills

Excellent communication

Interpersonal skills

Time management

Detail oriented

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Concur Accounts Payable

Job description

Loyola Marymount University in Westchester, IL seeks a motivated Administrative Assistant to support the Academic Affairs Office and Provost Office. Under supervision, you will perform a range of duties from memos and filing to event preparation and onboarding for student staff.

The role emphasizes accuracy, confidentiality, and teamwork, with duties extending to meetings, scheduling, and basic financial processes in Workday and Concur.