Academic Affairs Coordinator II — Scheduling & Administration

Quest Oracle Community; Louisville, Northern (KY, KY); Hybrid; USD 19,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Job summary

The University of Louisville is seeking a Department Coordinator II in the School of Dentistry Academic Affairs to support the Associate Dean and streamline department operations. This role handles scheduling, records, and meetings across multiple committees.

The position requires strong organizational and communication skills, calendar management, travel arrangements, and confidential handling of sensitive information within a busy academic environment.

Qualifications

• Bachelor's degree is preferred.
• Experience with Blackboard required.
• Experience with PeopleSoft is preferred.
• Experience with Examsoft is preferred.

Responsibilities

• Develop and maintain accurate course schedules of the DMD curriculum and final exam schedules.
• Develop student leadership listing and maintain course director distribution groups in Outlook.
• Coordinate and maintain records of committee activities including DMD committees and related councils.
• Prepare materials for annual DMD Focus Group discussions and arrange meetings.
• Coordinate reservations of classroom space using 25Live CollegeNET and CourseLeaf CLSS.
• Provide administrative support to the Associate Dean and staff, including calendars and travel arrangements.
• Welcome visitors and arrange meetings with faculty, staff and students, maintaining confidentiality.
• Respond to and resolve administrative inquiries; manage course registration and exams in ExamSoft.
• Arrange IT support for ExamSoft assessments and support Basic Science Awards and graduation activities.

Skills

Excellent verbal and written沟通 skills

Excellent organizational skills

Ability to prioritize work

Team oriented

Education

Bachelor's degree

Tools

Blackboard

PeopleSoft

Examsoft

Job description

The University of Louisville is seeking a Department Coordinator II in the School of Dentistry Academic Affairs to support the Associate Dean and streamline department operations. This role handles scheduling, records, and meetings across multiple committees.

The position requires strong organizational and communication skills, calendar management, travel arrangements, and confidential handling of sensitive information within a busy academic environment.