Dental School Department Coordinator II

University of Louisville; South Dakota; On-site; USD 24,000 - 36,000; Full time

Job summary

University of Louisville is seeking a Department Coordinator II at the Health Sciences Center to provide administrative support to the School of Dentistry’s Business Office. The role reports to the Associate VP of Finance for Dentistry and requires handling confidential information with discretion.

Responsibilities include frontline reception, HR coordination for faculty searches, procurement and payroll tasks, and meeting scheduling. Strong communication and organizational skills are essential.

Qualifications

• High School Diploma/GED with 2+ years of relevant experience
• Experience with Microsoft Office and HRIS platforms such as Workday
• Strong organizational, written and verbal communication, and customer service skills

Responsibilities

• Provide administrative support to multiple areas within the School of Dentistry’s Business Office
• Serve as frontline contact; greet visitors; answer phones and route inquiries
• Coordinate logistics for faculty searches and on-site interviews
• Maintain procurement card; pay invoices; submit deposits
• Place orders for office supplies and manage timekeeping/payroll
• Schedule meetings and events; handle confidential HR information
• Handle printer access and distribute financial reports; conduct exit interviews

Skills

Organizational skills

Written and verbal communication

Customer service

Reception experience

Tools

Microsoft Office

Workday

HRIS

Job description

University of Louisville is seeking a Department Coordinator II at the Health Sciences Center to provide administrative support to the School of Dentistry’s Business Office. The role reports to the Associate VP of Finance for Dentistry and requires handling confidential information with discretion.

Responsibilities include frontline reception, HR coordination for faculty searches, procurement and payroll tasks, and meeting scheduling. Strong communication and organizational skills are essential.