Academic Affairs Administrative Specialist

University of Washington; Seattle (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

The University of Washington School of Dentistry is seeking an Administrative Assistant to support Academic Affairs and Student Success. The role coordinates curriculum and course evaluation activities, supports committees, accreditation tasks, and policy administration, while advising faculty and staff on timelines and options.

Working under the Vice Dean, you will manage complex scheduling, prepare materials, maintain records, and monitor deadlines.

Qualifications

• Experience coordinating complex administrative activities with competing priorities.
• Ability to interpret and apply policies and procedures.
• Experience preparing and editing professional correspondence and materials.
• Experience handling confidential information with discretion.
• Experience supporting academic governance, accreditation, or curriculum administration.

Responsibilities

• Coordinate operational processes supporting curriculum administration, course evaluations, Academic Affairs committees, accreditation activities, academic policies, and other assigned Academic Affairs programs.
• Advise faculty, staff, students, committee members, and stakeholders on requirements, timelines, and actions.
• Coordinate committee operations, including scheduling, agendas, records, and follow-up.
• Coordinate course evaluation and curriculum reporting processes, including data collection and communications.
• Maintain and update Academic Affairs policies, procedures, and official program records.

Skills

Project coordination

Scheduling

Policy interpretation

Meeting prep

Education

High School Diploma

Tools

Workday

Microsoft 365

Job description

The University of Washington School of Dentistry is seeking an Administrative Assistant to support Academic Affairs and Student Success. The role coordinates curriculum and course evaluation activities, supports committees, accreditation tasks, and policy administration, while advising faculty and staff on timelines and options.

Working under the Vice Dean, you will manage complex scheduling, prepare materials, maintain records, and monitor deadlines.