HR Administrator

Stanford University

Palo Alto (CA)

Hybrid

USD 41,148 - 48,574

Part time

14 days+

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Benefits offered by this job

Comprehensive benefits package

Job summary

Stanford University is seeking a HR Administrator in Palo Alto, California. This role requires managing HR operations and supporting various administrative processes while fostering a positive environment.

The ideal candidate should possess excellent organizational skills, judgment, and a strong attention to detail, thriving in a collaborative academic setting.

The position offers a pay range of $29.87 to $35.26 per hour and is hybrid eligible.

Qualifications

2 years of administrative or Human Resources experience preferred.
Advanced computer skills.
Strong accuracy and attention to detail.

Responsibilities

Process compensation-related transactions and respond to benefits-related questions.
Answer routine questions about disability/leave and workers' compensation procedures.
Support data entry and record retention in HRIS.
Assist with tracking performance appraisal forms.
Support the candidate experience including job postings and interview scheduling.
Process high volume HR transactions in the HCM system.
Maintain personnel and HR-related files.
Participate in fostering an inclusive workplace culture.

Skills

Strong judgment

Excellent communication

Organizational skills

Attention to detail

Education

Associate Degree or combination of education and relevant experience

Tools

Microsoft Office suite

Google suite

Job description

The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a HR Administrator to support a broad range of administrative and operational human resources program and processes. This confidential role will serve as the initial point of contact for HR policy, HCM systems, and procedures escalating to more senior HR team members and subject matter experts as necessary. This role will support and manage the department's disability and leave process. Maintains information systems, prepares appropriate documentation, and processes necessary paperwork. This position is 100% operational.

The ideal candidate brings a positive, solutions-oriented approach, strong judgment, excellent communication and organizational skills, as well as a keen attention to detail. If you thrive in a team environment and enjoy making a tangible impact on an academic community this role is an excellent fit.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

Responsibilities

Compensation and benefits: Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
Disability and Leaves / Workers' Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers' compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
HRIS/People Analytics: Support data entry, and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
Performance Management: Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
Talent Acquisition: Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
Transactions: Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
Maintain personnel and human resources-related files.
Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

* - Other duties may also be assigned

Desired Qualifications

2 years of administrative or Human Resources experience preferred.
Advanced computer skills.

Education & Experience (Required)

Associate Degree or combination of education and relevant experience.

Knowledge, Skills, and Abilities (Required)

Behavioral competencies: Refer to competencies for HR Support.
Technical competencies:
- Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

Certifications & Licenses

HR certification preferred (PHR).

Physical Requirements

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

Travel on campus to schools/units, out of town.

Work Standards

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

Pay

The expected pay range for this position is $29.87 to $35.26 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Benefits

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Additional Information