Student Services Specialist

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 48,000 - 58,000; Full time

Job summary

Stanford University’s Department of Mechanical Engineering is seeking a Student Services Specialist to support curriculum planning, scheduling, and student services. The role reports to the Director of Student and Academic Services and involves advising on admission, financial aid, housing, registrar, visa, and career counseling needs.

The position is hybrid with a minimum of three days per week on Stanford’s main campus, offering administrative support to faculty, staff, and students, and

Qualifications

• Associates degree and one year of relevant experience, or combination of education and relevant experience.
• Strong written and verbal communication skills.
• Basic computer skills, including experience with Microsoft Office Suite.
• Customer service skills.
• Basic office administration skills.
• Ability to learn compliance with legal, financial, and university policies and external regulations.

Responsibilities

• Review documents and forms for completeness and track follow-up.
• Research and resolve routine issues; refer complex issues to other staff.
• Input data and maintain databases; prepare basic reports.
• Coordinate logistics for outreach activities, meetings, and events.
• Respond to routine inquiries from students and staff.
• Contribute to general office administration and process improvements.
• May train day-to-day activities of student and temporary workers.

Skills

Communication skills

Customer service

Microsoft Office

Office administration

Compliance learning

Education

Associates degree

Tools

Microsoft Office Suite

Job description

Job Description

Note - This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze. Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement

This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary

The budgeted base salary range for this position is $35.00 to $42.00 per hour.

School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Department of Mechanical Engineering in the School of Engineering seeks a Student Services Specialist to join its team. The Student Services Specialist will be responsible for department curriculum planning and scheduling, and reports to the Director of Student and Academic Services.

The Student Services Specialist will provide administrative and operational support to faculty, staff, and students on issues regarding admission, financial aid, housing, registrar services, visa services, student life, advising, career counseling and academic services. They will resolve routine issues of limited scope within their own work area using general guidelines and standards or precedents as reference. Are you personable, proactive, and exude a high-level of customer service? Then this position may be the right fit for you!

Mechanical Engineering website: https://me.stanford.edu/

In This Role You Will

• Frequently sit, perform desk-based computer tasks.
• Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and
• file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

Responsibilities

Core Duties

• Review documents and forms for completeness, track files for follow up and distribute for review.
• Research and resolve routine issues, refer complex issues to other staff.
• Input data, update electronic databases, web sites, literature, and associated materials. May collect, gather and validate data, prepare basic reports.
• Coordinate logistics for outreach activities, meetings, and events.
• Respond to routine inquiries from students, faculty, external constituents, and staff.
• Serve as a subject matter resource to students and other departments.
• Contribute to general office administration and process improvements.
• May train and direct day to day activities of student and temporary workers.

Minimum Education And Experience

Associates degree and one year of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Strong written and verbal communication skills.
• Basic computer skills, including experience with Microsoft Office Suite.
• Customer service skills.
• Basic office administration skills.
• Ability to learn compliance with legal, financial, and university policies and external regulations.