Academic Affairs Admin Coordinator

Meharry Medical College; Lexington (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Meharry Medical College in Lexington, MA seeks an Administrative Assistant to coordinate office activities and manage workflow within the department. The role supports the Academic Dean, handles inquiries, and edits letters and emails including letters of recommendation and enrollment verification.

The position also assists with ExamSoft exams, faculty surveys, class schedules, accreditation data, and meeting materials. Strong MS 365 skills and confidentiality are essential.

Qualifications

• Bachelor’s degree from an accredited college or university.
• Minimum of two (2) years of related experience in an administrative assistant or similar role.

Responsibilities

• Serve as the primary point of contact for the department, handling phone calls, emails, and visitor inquiries
• Manages the Academic Dean’s calendar
• Composes/edits academic letters and emails, including letters of recommendation, good academic standing, enrollment verification, etc.
• Assists with development and proctoring of ExamSoft exams
• Assists with providing training for utilization of key Academic Affairs software applications
• Assists with creation and dissemination of course and instructor surveys
• Assists with development of class schedules
• Assists with gathering accreditation information
• Prepares meeting materials and take minutes
• Assists with processing graduation clearance
• Orders office supplies and maintain organization of supply room
• Orders student study/learning resources
• Assists with sign-in for student events
• Manages student time off
• Creates SOPs for office-related duties.
• Performs other related duties as assigned.

Skills

Organizational skills

Multitasking

Confidentiality

Verbal & Written Comm

Editing skills

Calendar management

Microsoft 365

Education

Bachelor’s degree

Tools

Microsoft 365

ExamSoft

Blackboard

Workday

Simple Syllabus

Job description

Meharry Medical College in Lexington, MA seeks an Administrative Assistant to coordinate office activities and manage workflow within the department. The role supports the Academic Dean, handles inquiries, and edits letters and emails including letters of recommendation and enrollment verification.

The position also assists with ExamSoft exams, faculty surveys, class schedules, accreditation data, and meeting materials. Strong MS 365 skills and confidentiality are essential.