Academic Advisor – First-Year Experience & 4-Year Programs

Loyola Marymount University; Westchester (IL); On-site; USD 71,000 - 89,000; Full time

Job summary

Loyola Marymount University seeks an Academic Advising professional to oversee undergraduate studies for College of Business Administration students, with emphasis on the First Year Experience. You will support the Director of Undergraduate Academic Advising and supervise advisement for enterprising freshmen through juniors.

In this role, you’ll coordinate advising processes, help students plan schedules, and ensure timely advisement across a high-volume environment.

Qualifications

• Typically a Bachelor’s degree required.
• MBA or other advanced degree preferred.
• Courses in educational counseling or educational administration recommended.
• FYE programming a plus.
• Minimum two years’ experience in academic setting, preferably with advising students on curriculum.
• Familiarity with the Office of the Registrar functions desirable but not required.
• Knowledge of Banner and PROWL or other registration programs preferred.
• General knowledge of the workings of the College of Business Administration.
• MS Word, Excel, and PowerPoint proficiency expected.
• Ability to work independently with minimal supervision and manage multiple tasks.

Responsibilities

• Advise undergraduate CBA students throughout the academic year.
• Implement and maintain academic advisement program for all assigned advisees.
• Assist Director in design/improvement of the four-year advisement program.
• Advise students on class schedules during and before registration.
• Remove holds and assist registration for recommended courses.
• Coordinate with advising team for evening advising and programming.
• Review student schedules after registration.
• Counsel students regarding academic requirements and deficiencies.
• Make recommendations on prerequisites overrides case-by-case.
• Assist with petitions and course waivers with director guidance.
• Prepare and maintain student files and documents.
• Inform advisees about Transfer Course Approval forms.
• Make recommendations on oversubscription and overrides.
• Coordinate special projects (e.g., AACSB accreditation).
• Prepare reports for the Director of Undergraduate Academic Advising.
• Represent LMU at events like Preview Day and recruitment.
• Assist faculty with records, holds, and audits; advise on related topics.
• Perform other duties and assist leadership with special projects.

Skills

Student advising

Curriculum knowledge

Communication

Project management

Confidentiality

Time management

Registrar systems

Education

Bachelor's degree

MBA or advanced degree

Educational counseling/administration

Tools

Banner

PROWL

MS Word

Excel

PowerPoint

Job description

Loyola Marymount University seeks an Academic Advising professional to oversee undergraduate studies for College of Business Administration students, with emphasis on the First Year Experience. You will support the Director of Undergraduate Academic Advising and supervise advisement for enterprising freshmen through juniors.

In this role, you’ll coordinate advising processes, help students plan schedules, and ensure timely advisement across a high-volume environment.