Academic Advisor, Undergraduate Programs, CBA

Loyola Marymount University; Westchester (IL); On-site; USD 71,000 - 89,000; Full time

Job summary

Loyola Marymount University seeks an Academic Advising professional to oversee undergraduate studies for College of Business Administration students, with emphasis on the First Year Experience. You will support the Director of Undergraduate Academic Advising and supervise advisement for enterprising freshmen through juniors.

In this role, you’ll coordinate advising processes, help students plan schedules, and ensure timely advisement across a high-volume environment.

Qualifications

• Typically a Bachelor’s degree required.
• MBA or other advanced degree preferred.
• Courses in educational counseling or educational administration recommended.
• FYE programming a plus.
• Minimum two years’ experience in academic setting, preferably with advising students on curriculum.
• Familiarity with the Office of the Registrar functions desirable but not required.
• Knowledge of Banner and PROWL or other registration programs preferred.
• General knowledge of the workings of the College of Business Administration.
• MS Word, Excel, and PowerPoint proficiency expected.
• Ability to work independently with minimal supervision and manage multiple tasks.

Responsibilities

• Advise undergraduate CBA students throughout the academic year.
• Implement and maintain academic advisement program for all assigned advisees.
• Assist Director in design/improvement of the four-year advisement program.
• Advise students on class schedules during and before registration.
• Remove holds and assist registration for recommended courses.
• Coordinate with advising team for evening advising and programming.
• Review student schedules after registration.
• Counsel students regarding academic requirements and deficiencies.
• Make recommendations on prerequisites overrides case-by-case.
• Assist with petitions and course waivers with director guidance.
• Prepare and maintain student files and documents.
• Inform advisees about Transfer Course Approval forms.
• Make recommendations on oversubscription and overrides.
• Coordinate special projects (e.g., AACSB accreditation).
• Prepare reports for the Director of Undergraduate Academic Advising.
• Represent LMU at events like Preview Day and recruitment.
• Assist faculty with records, holds, and audits; advise on related topics.
• Perform other duties and assist leadership with special projects.

Skills

Student advising

Curriculum knowledge

Communication

Project management

Confidentiality

Time management

Registrar systems

Education

Bachelor's degree

MBA or advanced degree

Educational counseling/administration

Tools

Banner

PROWL

MS Word

Excel

PowerPoint

Job description

Responsible for development, implementation, updating, maintenance, and overall coordination of all facets of undergraduate studies for assigned students from entering freshman through junior year in the College of Business Administration (CBA) with special emphasis on the First Year Experience (FYE) advising and programming needs.

Within the CBA, assist and support Director of Undergraduate Academic Advising in maintaining high quality undergraduate programs through timely supervision and advisement of CBA undergraduate students.

Position Specific Responsibilities/Accountabilities

• Advise undergraduate CBA students throughout the academic year.
• Implement and maintain academic advisement program for all assigned advisees.
• Assist Director of Undergraduate Academic Advising in design/improvement of CBA undergraduate advisement process on continuous basis, working with other advisors to implement a fully integrated 4-year program experience.
• Advise incoming and current students with respect to their class schedule during the semester and prior to the registration.
• Remove advisor’s hold and allow each student to register in recommended courses.
• Coordinate with the advising team to meet the need for evening advising and programming needs.
• Review student’s schedule after registration is completed.
• Counsel undergraduate students regarding academic requirements and deficiencies and recommend appropriate disciplinary actions.
• Make recommendations to the Director of Undergraduate Academic Advising regarding prerequisites overrides on a case-by-case basis.
• Assist advisees with various petitions and make recommendations to the Director of Undergraduate Academic Advising regarding course waivers, substitutions, and unit overload of student’s class schedules.
• Prepare and maintain student files including hard copies of important documents.
• Inform advisees regarding university policy relevant to Transfer Course Approval forms for students wishing to take courses at institutions other than LMU.
• Make recommendation to the Director of Undergraduate Academic Advising with respect to all course oversubscription requests from students; process the overrides and inform the students of the ultimate decision.
• Coordinate all functions and responsibilities with respect to special projects (such as AACSB accreditation documents).
• Prepare reports as requested by the Director of Undergraduate Academic Advising.
• Represent Undergraduate Programs and Student Engagement Office at various LMU events, including First Year Students Convocation, Preview Day, Open house and recruitment at Junior Colleges.
• Assist faculty with questions/problems related to records of students, academic holds, course audits, and various other advisement related topics.
• Perform other duties as needed and assist the Dean, Associate Dean and Director of Undergraduate Academic Advising with special projects.

Requisite Qualifications

• Typically a Bachelor’s degree required.
• MBA or other advanced degree preferred.
• Courses in educational counseling or educational administration recommended.
• FYE programming a plus.
• Minimum two years’ experience in academic setting, preferably with advising students on curriculum.
• Familiarity with the Office of the Registrar functions or related area is desirable but not required.
• Demonstrated knowledge in the areas of familiarity with undergraduate curriculum, evaluation of transcripts for transfer credit.
• Knowledge and ability to work using Banner and PROWL or other registration programs are preferred.
• General knowledge of the workings of the College of Business Administration.
• Must poses working knowledge of MS Word, Excel, and PowerPoint programs.
• Must have the ability to take initiative and work independently with minimal supervision with the ability to analyze, prioritize, and handle multiple assignments.
• Be able to comprehend academic programs and work effectively with a diverse group of individuals.
• Perform administrative detail, with latitude for discretion and independent judgment requiring accuracy and speed.
• Maintain confidences and confidential information.
• Devise and adopt office procedures to changing rules and directions to specific situations.
• Counsel students relative to their academic programs and in relationship to their career objective.
• Ability to work with prospective and current students in a professional, helpful and effective manner in a high-volume, high-pressure environment.
• Must thoroughly understand the On-Line Registrar Database System and be able to use the content of these databases and relate them to the student’s degree as well as tracking students’ study programs.
• Ability to communicate, both orally and in writing, with students (and occasionally, their parents in compliance with the Buckley rules) faculty, and staff is essential.
• Strong project planning and management skills, interpersonal skills, and willingness to be a team player, ability to interface with all CBA personnel, strong organizational skills, and the ability to be versatile are required attributes.

Staff Regular Salary range $71,100.00 - $88,900.00 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

(Visit www.lmu.edu for more information.)

Applicants who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [e-mail] or by phone at [phone]. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process. LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.

Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.

EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To report questions or concerns about sex-based discrimination, please contact [e-mail] or 310.568.6105.