Academic Administrative Coordinator

Penn State University; Tallahassee (FL); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Excellent health benefits

Paid time off

Job summary

Penn State University seeks an Administrative Assistant to support the College of Medicine’s Department of Molecular and Precision Medicine in Hershey, PA. The role manages schedules, communications, files, and staff support, while helping with budget and data activities and acting as a key contact for students, faculty, staff, and external partners.

The successful candidate will organize meetings, travel, and events, prepare materials, and ensure adherence to university policies.

Qualifications

• GED or High School diploma required; 2+ years of related experience preferred.
• Experience supporting a busy office, scheduling, budgeting, and data management.
• Familiarity with university policies and procedures is a plus.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes.
• Provide general office support to ensure efficient workflow and adherence to policies.
• Create, organize, and maintain files, records, and databases.
• Greet visitors and manage inquiries with professionalism; direct as needed.
• Serve as a primary point of contact for students, faculty, staff, fellows, and external partners.
• Compose, review, and distribute internal and external communications.
• Maintain calendars, schedule meetings, and coordinate travel arrangements.

Skills

Scheduling

Communication

Budgeting

Data entry

Confidentiality

Education

GED or HS

Tools

PSUbuy

TravelOnLion

DOCfinity

Simba

SAP/Concur

Workday

Microsoft 365

Microsoft Teams

Zoom

Job description

Penn State University seeks an Administrative Assistant to support the College of Medicine’s Department of Molecular and Precision Medicine in Hershey, PA. The role manages schedules, communications, files, and staff support, while helping with budget and data activities and acting as a key contact for students, faculty, staff, and external partners.

The successful candidate will organize meetings, travel, and events, prepare materials, and ensure adherence to university policies.