Academic Administrative Assistant – Programs & Events

Northeastern University; Boston, Northern (MA, KY); Hybrid; USD 67,031,000 - 92,094,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Paid time off

Tuition assistance

Wellness & life

Retirement

Commuting & transportation

Job summary

Northeastern University’s D'Amore-McKim School of Business seeks an Administrative Assistant to provide general administrative support to department faculty and students in Boston. The role involves scheduling meetings, managing budgets, and handling purchasing and communications.

Responsibilities include coordinating events, maintaining office equipment, and assisting with workshops, conferences, and seminars as needed. Strong MS Office skills and an associate degree are preferred.

Qualifications

• Knowledge of office administration practices and processes.
• Basic level proficiency with MS Office products (Word, Excel, PowerPoint, Outlook).
• Ability to plan, organize, and set priorities.
• Strong time management and attention to detail.
• Interpersonal and written communication skills.
• Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.

Responsibilities

• Point of Contact / Customer Service: Serves as the department's initial and key point of contact for inquiries about programs, policies, and processes.
• General Administrative & Operational Support: Organizing and scheduling meetings, tracking and maintaining department budgets, maintaining office equipment, generating purchase orders and reconciling corporate credit cards, email communications, filing, and mail sorting, answering department telephones and ordering office supplies.
• Data Gathering, Analysis & Reporting: Gathers and reviews data for recordkeeping and program management; basic proficiency with MS Office.
• Event Support: Assists with planning of events and coordination of workshops, conferences, and seminars.
• Special Assignments: Carries out special assignments by monitoring progress and ensuring on-time completion.

Skills

Office administration

MS Office suite

Time management

Communication skills

Attention to detail

Organization

Customer service

Education

Associate degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Northeastern University’s D'Amore-McKim School of Business seeks an Administrative Assistant to provide general administrative support to department faculty and students in Boston. The role involves scheduling meetings, managing budgets, and handling purchasing and communications.

Responsibilities include coordinating events, maintaining office equipment, and assisting with workshops, conferences, and seminars as needed. Strong MS Office skills and an associate degree are preferred.