Administrative Assistant

Northeastern University; Boston, Northern (MA, KY); Hybrid; USD 67,031,000 - 92,094,000; Full time

Benefits offered by this job

Medical

Vision

Dental

Paid time off

Tuition assistance

Wellness & life

Retirement

Commuting & transportation

Job summary

Northeastern University’s D'Amore-McKim School of Business seeks an Administrative Assistant to provide general administrative support to department faculty and students in Boston. The role involves scheduling meetings, managing budgets, and handling purchasing and communications.

Responsibilities include coordinating events, maintaining office equipment, and assisting with workshops, conferences, and seminars as needed. Strong MS Office skills and an associate degree are preferred.

Qualifications

• Knowledge of office administration practices and processes.
• Basic level proficiency with MS Office products (Word, Excel, PowerPoint, Outlook).
• Ability to plan, organize, and set priorities.
• Strong time management and attention to detail.
• Interpersonal and written communication skills.
• Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.

Responsibilities

• Point of Contact / Customer Service: Serves as the department's initial and key point of contact for inquiries about programs, policies, and processes.
• General Administrative & Operational Support: Organizing and scheduling meetings, tracking and maintaining department budgets, maintaining office equipment, generating purchase orders and reconciling corporate credit cards, email communications, filing, and mail sorting, answering department telephones and ordering office supplies.
• Data Gathering, Analysis & Reporting: Gathers and reviews data for recordkeeping and program management; basic proficiency with MS Office.
• Event Support: Assists with planning of events and coordination of workshops, conferences, and seminars.
• Special Assignments: Carries out special assignments by monitoring progress and ensuring on-time completion.

Skills

Office administration

MS Office suite

Time management

Communication skills

Attention to detail

Organization

Customer service

Education

Associate degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

About the Opportunity

About the D'Amore-McKim School of Business: Founded in 1922, the D'Amore-McKim School of Business at Northeastern University prepares the leaders that the times demand. We deliver a curriculum that combines knowledge in technology and data analytics with uniquely human skills, such as critical thinking, creativity, and an entrepreneurial mindset. From undergraduate to MBA-level programs — online, on-site, or hybrid, full- or part-time — our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Job Summary

The Administrative Assistant will provide general administrative support to department faculty and students.

Duties include:

• Organizing and scheduling meetings
• Managing and troubleshooting meeting technology
• Tracking and maintaining department budgets
• Maintaining office equipment
• Generating purchase orders and reconciling expenses
• Email communications, filing, and mail sorting
• Answering department telephones and ordering office supplies
• Assisting with events, including workshops, conferences, and seminars as required

Minimum Qualifications

• Knowledge of office administration practices and processes
• Basic level of proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to plan, organize, and set priorities
• Strong time management and attention to detail
• Interpersonal and written communication skills
• Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time
• Skills and knowledge for this position are typically acquired through the completion of an associate degree or equivalent and 1–3 years of relevant experience

Key Responsibilities

1. Point of Contact / Customer Service: Serves as the department's initial and key point of contact for inquiries about programs, policies, and processes. Acquires and applies knowledge of the department to provide information for routine matters and escalates more serious matters.
2. General Administrative & Operational Support: Provides general administrative and operational support to department faculty and students, which may include: Organizing and scheduling meetings, Tracking and maintaining department budgets, Maintaining office equipment, Generating purchase orders and reconciling corporate credit cards, Email communications, filing, and mail sorting, Answering department telephones and ordering office supplies
3. Data Gathering, Analysis & Reporting: Gathers, organizes, and reviews data from a variety of sources for recordkeeping, reporting, and program management. Basic proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook.
4. Event Support: Assists with the planning of events and coordination of activities needed to hold workshops, conferences, and seminars.
5. Special Assignments: Carries out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.

Documents Required

Resume, Cover Letter

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Benefits

• Medical
• Vision
• Dental
• Paid time off
• Tuition assistance
• Wellness & life
• Retirement
• Commuting & transportation

Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation

Grade/Pay Type: 106H

Expected Hiring Range: $23.37 - $32.14

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—including 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.