Academic Administrative Assistant III – Onsite (Ithaca)

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Cornell University in Ithaca, NY seeks an Administrative Assistant III to provide essential support for the Physics and LASSP communities. The role focuses on operations, communications, and travel coordination, enabling faculty, students and researchers to focus on teaching and research.

The position is onsite (39 hours/week) on the Ithaca campus, with no visa sponsorship. A cover letter and resume are required for consideration.

Qualifications

• Associate’s degree with 2–4 years of admin or office experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to establish and maintain relationships with faculty, staff and students.
• Ability to work independently and adapt to priorities.
• Proficiency with standard office software, including Microsoft Office.

Responsibilities

• Serve as a primary contact for faculty, staff, students, visitors and guests with professional, responsive support.
• Support day-to-day dept operations: front desk, mail, supplies, shared spaces and equipment.
• Coordinate seminars, colloquia, meetings, events and visiting speakers.
• Manage calendars, room reservations, and communications materials.
• Assist with travel documentation, reimbursements, and event follow-ups.
• Maintain website content, calendars and mailing lists for departmental programs.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Customer service

Teamwork with faculty

Time management

Education

Associate’s degree

Tools

Microsoft Office

Job description

Cornell University in Ithaca, NY seeks an Administrative Assistant III to provide essential support for the Physics and LASSP communities. The role focuses on operations, communications, and travel coordination, enabling faculty, students and researchers to focus on teaching and research.

The position is onsite (39 hours/week) on the Ithaca campus, with no visa sponsorship. A cover letter and resume are required for consideration.