Temporary Administrative Assistant

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Vor Ort; USD 30.000 - 43.000; Vollzeit

Zusammenfassung

We are seeking a highly organized Administrative Assistant to support the Office of the President in Ithaca, NY. The role includes front desk duties, calendar management, mail handling, and coordination of vendor payments. A strong emphasis on professionalism and confidentiality is required.

This temporary, full-time position runs about 39 hours per week for ~3 months, onsite on campus at Day Hall. An associate degree and 4–6 years of experience are preferred, with proficiency in Microsoft

Qualifikationen

• We are seeking a highly organized, professional, and collaborative team member who demonstrates strong attention to detail, adaptability, sound judgment, and a commitment to excellent service.
• Associate’s degree and 4–6 years of administrative support experience, preferably supporting an executive, or an equivalent combination of education and experience.
• Excellent interpersonal, oral communication, and customer service skills.
• Professional and diplomatic interaction with visitors and callers, even in challenging situations.
• Ability to navigate competing priorities in a fast-paced environment.
• Experience handling confidential and sensitive information with discretion and confidentiality.
• Independent judgment, initiative, problem-solving, and decision-making when interacting with constituents.
• Strong technology skills including Microsoft Office, Outlook, Teams, Qualtrics, Google Drive, and collaboration tools.
• Experience with procurement, vendor payments, and related administrative transactions.

Aufgaben

• Overseeing front-office operations and coverage, greeting guests, answering phones, monitoring calendars, and coordinating administrative support.
• Serving as liaison to the President’s Correspondence Manager, handling mail, inbox management, and outgoing correspondence tracking.
• Acting as office financial liaison to Shared Services Center, coordinating vendor payments, procurement of goods and services.

Kenntnisse

front desk operations

customer service

confidential information handling

initiative

professionalism

communication skills

team collaboration

proactive problem-solving

technological proficiency

Ausbildung

Associate degree

4–6 years administrative support experience

Tools

Microsoft Office

Outlook

Teams

Qualtrics

Google Drive

Jobbeschreibung

We are seeking a Temporary Administrative Assistant in the Office of the President in Ithaca, NY. The position will provide front desk and basic administrative support to the Offices of the President and Provost. Initiative, discernment, strong customer services skills, and a high level of professionalism and confidentiality are essential in this position.

This is a full-time (39 hours/week), non-benefits temporary role for approximately 3 months, but may be extended based on the needs of the department. The schedule will be approximately 8:30AM – 5:00 PM, Monday – Friday.

This is an onsite position, the temporary employee would be expected to work on campus at our Ithaca location in Day Hall.

The pay rate will be $26.41/hour.

The Temporary Administrative Assistant will support the daily administrative operations of the office. Specific responsibilities will include:

• Overseeing front-office operations and coverage, including greeting guests, answering phones, monitoring leadership calendars, maintaining a welcoming and professional lobby area, and coordinating administrative support needs across the office.
• Serving as a liaison to the President’s Correspondence Manager, assisting with incoming mail, inbox management, and the tracking and coordination of outgoing correspondence requests.
• Serving as the office financial liaison to the Shared Services Center, coordinating vendor payments, procurement of goods and services, and related administrative transactions.

What We Need

We are seeking a highly organized, professional, and collaborative team member who demonstrates strong attention to detail, adaptability, sound judgment, and a commitment to excellent service. The successful candidate will:

• Have an associate’s degree and 4–6 years of administrative support experience, preferably supporting an executive, or an equivalent combination of education and experience.
• Demonstrate excellent interpersonal, oral communication, and customer service skills.
• Interact with individuals in a professional, diplomatic, and courteous manner, including when working with callers or visitors who may be difficult or upset.
• Work effectively as part of a high-functioning team in a fast-paced environment.
• Able to navigate competing priorities and respond with flexibility and composure to changing demands.
• Demonstrate prior experience handling confidential and sensitive information, with a strong commitment to maintaining the highest standards of discretion and confidentiality.
• Demonstrate independent judgment, initiative, problem-solving, and decision-making skills when responding to constituents and representing the office.
• Demonstrate strong technological proficiency, including advanced skills with Microsoft Office applications, Outlook, Teams, Qualtrics, Google Drive, and other collaboration tools.
• Have experience with, or the ability to quickly learn, administrative financial processes such as procurement, vendor payments, and related transactions.
• Previous administrative experience at Cornell University is preferred.

A cover letter and resume are required for further consideration for this position.

No Visa Sponsorship is available for this position.