Academic Administrative Assistant — Hybrid, Faculty Support

Emory University; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Emory University is seeking a dedicated administrative professional to support the Department of Sociology in Atlanta. The role involves calendar management, travel arrangements, report preparation, and coordination of meetings and events.

You will ensure compliance with Emory policies, handle correspondence, prepare materials, and contribute to budgeting support as needed; a Bachelor's degree or equivalent plus several years of experience is preferred.

Qualifications

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Responsibilities

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.
• Provide general administrative support to the Department of Sociology.
• Some selected tasks include, but are not limited to, submitting expense reports, creating social media posts, updating dept. website and calendars, organizing conferences, scheduling meetings, and ordering catering.
• This hire will also provide more timely and targeted support for faculty.

Education

Bachelor's degree or equivalent with five years of administrative support or secretarial experience

Tools

Microsoft Office

Collaboration tools (OneDrive, Zoom, Teams)

Job description

Emory University is seeking a dedicated administrative professional to support the Department of Sociology in Atlanta. The role involves calendar management, travel arrangements, report preparation, and coordination of meetings and events.

You will ensure compliance with Emory policies, handle correspondence, prepare materials, and contribute to budgeting support as needed; a Bachelor's degree or equivalent plus several years of experience is preferred.