ABA Scheduler & Client Care Coordinator

Aspire-Behavioral-Care; Colorado Springs (CO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

PTO

Medical, Dental, Vision (eligibility)

Simple IRA plan (eligibility)

Gym membership program

Ongoing training

Collaborative work environment

Job summary

Aspire Behavioral Care is seeking a highly organized ABA Scheduler to coordinate client services, manage staff schedules, and support operational needs. This role collaborates with Center Manager, Clinical Manager, BCBAs, and families to ensure reliable service delivery and high-quality care.

The ideal candidate will balance multiple priorities with accuracy, maintain confidentiality, and excel in a fast-paced environment with strong communication skills.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of scheduling, administrative, or healthcare coordination experience.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Create and maintain schedules for Registered Behavior Technicians and clients in CentralReach.
• Coordinate client appointments and therapy sessions based on staff availability and authorization hours.
• Manage schedule changes, cancellations, staff call-offs, and client absences.
• Monitor staffing needs and assist with coverage for open sessions.
• Communicate schedule updates promptly to employees, supervisors, and families.
• Maintain organized electronic records and documentation.
• Assist leadership with onboarding by coordinating schedules for new hires and training.

Skills

Scheduling experience

Microsoft Office

Organizational skills

Verbal and written communication

Multitasking

Education

High school diploma

Associate's or Bachelor's degree (preferred)

Tools

CentralReach

Job description

Aspire Behavioral Care is seeking a highly organized ABA Scheduler to coordinate client services, manage staff schedules, and support operational needs. This role collaborates with Center Manager, Clinical Manager, BCBAs, and families to ensure reliable service delivery and high-quality care.

The ideal candidate will balance multiple priorities with accuracy, maintain confidentiality, and excel in a fast-paced environment with strong communication skills.