Onboarding Manager | ABA

Behavior Frontiers; El Segundo (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

401K Plan with company match after 6 -

Paid Personal Time Off

Paid Holidays

Medical, Dental and Vision Insurance

Performance and promotion raises

Free Telehealth: 24/7 access to doctor

Free Telehealth Mental Health

Employee Assistance Program

Gym discounts

Exclusive discounts

Travel discounts

Lab Testing Discounts

RX discounts

Job summary

Behavior Frontiers seeks a skilled onboarding operations leader in the United States to supervise a team, manage day-to-day onboarding activities, and ensure compliance across all processes. You will optimize workflows, train staff, and partner with HR, Recruiting, Payroll, and IT to support hiring initiatives.

The ideal candidate has 3-5 years in onboarding or HR operations, strong project management, and a track record of process improvements.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 3-5 years in onboarding, HR operations, or recruiting operations.
• Experience supervising or leading a team preferred.
• Proficient with onboarding platforms, HRIS, ATS, and reporting tools.
• Experience with multi-state hiring and onboarding preferred.
• Strong organizational, analytical, problem-solving, and project management skills.
• Ability to manage multiple priorities and collaborate across departments.
• Proficient in Microsoft Office Suite and reporting tools.
• Experience with Monday.com or OnePoint preferred.

Responsibilities

• Lead the Onboarding Team, oversee workload distribution, coaching, and performance management.
• Oversee onboarding lifecycle with strict compliance, documentation, and credentialing activities.
• Develop dashboards and run reports to monitor department metrics and improve processes.
• Collaborate with Recruiting, HR, Payroll, Training, Compliance, Credentialing, IT and Operations on special projects.

Skills

Leadership

Project management

Analytical thinking

Time management

Cross-functional collaboration

Communication

Education

Bachelor's degree in Business Administration, Human Resources, Healthcare Administration, or related field

Tools

Onboarding platforms

HRIS systems

Applicant tracking systems

Reporting tools

Monday.com

OnePoint

Job description

Behavior Frontiers

Salary Range

$80,000 - $85,000 (DOE)

Team Leadership & Management

As the leader of our Onboarding Team, you will supervise and manage day-to-day operations, handling workload distribution, training, coaching, and performance management. You will actively monitor team productivity, service levels, and onboarding metrics to identify opportunities for continuous improvement. Beyond guiding your immediate staff, you will develop and deliver training programs for both team members and cross-functional partners, assist with workforce planning and resource allocation, and serve as the primary escalation point to provide troubleshooting support for complex onboarding issues.

Onboarding Operations & Compliance

In this role, you will oversee the entire onboarding lifecycle from hire acceptance through completion, ensuring all deadlines and strict compliance requirements are met. This includes monitoring workflows, trackers, and queues to guarantee that all documentation, certifications, and pre-employment requirements are accurately processed and maintained. You will direct critical compliance functions—such as background checks, TB screenings, I-9 verification, and credentialing activities like NPI registration—while managing sensitive escalations, including offer rescissions and background screening reviews. To guarantee data integrity and regulatory adherence, you will conduct regular quality assurance reviews and audits across all onboarding procedures.

Systems, Reporting & Strategic Collaboration

Driving operational excellence is a key component of this position. You will manage our onboarding systems and platforms, developing comprehensive dashboards to track department reporting and workforce metrics. By generating and analyzing compliance reports and audits, you will lead process improvement initiatives to increase department efficiency, accuracy, and scalability. Furthermore, you will actively enhance our standard operating procedures (SOPs) and department documentation. To support our broader organizational hiring initiatives, you will partner closely with Recruiting, HR, Payroll, Training, Compliance, Credentialing, IT, and Operations, taking on special projects and additional duties as needed.

Requirements

Qualifications

• Education: Bachelor's degree in Business Administration, Human Resources, Healthcare Administration, or a related field preferred; equivalent experience may be considered
• Experience: 3-5 years of onboarding, HR operations, workforce administration, recruiting operations, or related experience required
• Leadership: Previous supervisory, team lead, or management experience preferred
• Systems Proficiency: Experience working with onboarding platforms, HRIS systems, applicant tracking systems, and reporting tools
• Multi-State Expertise: Experience supporting multi-state hiring and onboarding processes preferred
• Core Competencies: Strong organizational, analytical, problem-solving, and project management skills
• Time Management: Ability to manage multiple priorities, meet deadlines, and collaborate effectively across departments
• Software Skills: Proficiency in Microsoft Office Suite, including Excel, Outlook, and reporting tools
• Preferred Platforms: Experience with Monday.com, OnePoint, or similar platforms preferred

Benefits

• Competitive pay with optional On-Demand paychecks through DailyPay - get paid on your own schedule!
• 401K Plan with company match after 6 months of employment
• Paid Personal Time Off
• Paid Holidays
• Medical, Dental and Vision Insurance
• Performance and promotion raises
• Free Telehealth: Free 24/7 access to a doctor via telehealth for you and your dependents with no limits and no co-pays
• Free Telehealth Mental Health: Free access to a mental health counselor via telehealth for you and your dependents (over age 13) with no limits or co-pays
• Employee Assistance Program: Free access to some support services (financial, legal, counseling etc.)
• Fitness: Discounted monthly gym membership to 12,000 gym locations nationwide, as well as free access to workout videos
• Deals: Exclusive discounts and savings to 500+ companies and more!
• Travel: Discounts of travel essentials including hotels, rental cars, flights, excursions and more!
• Lab Testing Discounts: 10-80% off costs of routine lab work
• New Benefits RX: Discounts on prescription medications from 10-80% at 60,000+ locations nationwide

Behavior Frontiers is an Equal Opportunity Employer and will consider for employment all qualified applicants in a manner consistent with the requirements of the applicable federal, state, and local laws