Onboarding Specialist

Helping Hearts Senior Care; Birmingham (AL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Weekly pay

Opportunities for growth and advancement

Supportive team environment

Job summary

Helping Hearts Senior Care is looking for a detail-oriented Onboarding Specialist based in Birmingham, Alabama. This role involves guiding new hires through the onboarding process to ensure a smooth and compliant start to their employment.

The ideal candidate should possess excellent organizational and communication skills, with a high school diploma or equivalent. Responsibilities include conducting onboarding sessions, verifying compliance documents, and providing ongoing support. Weekly pay and growth opportunities are offered.

Qualifications

• Previous experience in HR, onboarding, recruiting, or administrative support preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate and conduct new hire onboarding and orientation sessions.
• Ensure all required employment documents are completed accurately and in a timely manner.
• Communicate with new hires regarding start dates, schedules, and expectations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidential information handling

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

HR software systems

Job description

Position Overview

We are seeking a detail-oriented and people-focused Onboarding Specialist to join our team. In this role, you will be responsible for guiding new hires through the onboarding process, ensuring a smooth, welcoming, and compliant start to their employment. You will play a key role in creating a positive first impression and setting employees up for success.

Key Responsibilities

• Coordinate and conduct new hire onboarding and orientation sessions
• Ensure all required employment documents are completed accurately and in a timely manner
• Verify credentials, certifications, and compliance requirements (e.g., licenses, TB tests, background checks)
• Maintain employee records and onboarding documentation
• Communicate with new hires regarding start dates, schedules, and expectations
• Collaborate with HR, scheduling, and management teams to ensure readiness for new employees
• Provide ongoing support and answer questions for new hires during their transition period
• Track onboarding progress and report on completion metrics

Qualifications

• High school diploma or equivalent
• Previous experience in HR, onboarding, recruiting, or administrative support preferred
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to handle confidential information with professionalism
• Proficiency in Microsoft Office and/or HR software systems

Preferred Experience

• Experience in healthcare staffing, caregiving, or CNA onboarding
• Familiarity with compliance requirements and credential tracking

Work Schedule

• Monday–Friday, 8:00 AM – 4:00 PM

Compensation & Benefits

• Weekly pay
• Opportunities for growth and advancement
• Supportive team environment