ABA Onboarding Specialist

Behavioral Health Works; New York (NY); Hybrid; USD 42,000 - 50,000; Full time

Benefits offered by this job

Hourly rate

Hybrid schedule (1 WFH day)

Benefits for full-time staff

PTO and holidays

401(k)

Company equipment

Professional development

Collaborative environment

Job summary

Behavioral Health Works is looking for an organized Onboarding Specialist to join our Brooklyn, NY team. You’ll manage the end-to-end onboarding process for new hires, serving as their primary contact and ensuring all documentation is completed accurately and on time.

You’ll collaborate with Recruiting, HR, and Operations, coordinate background checks and I-9s, track documents, and keep employee records up to date, while helping maintain a welcoming, professional start for every new team member.

Qualifications

• 1+ year in onboarding, HR, or related role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Experience handling confidential information

Responsibilities

• Manage the onboarding process for new hires from offer acceptance through their start date
• Serve as a primary point of contact for new hires throughout onboarding
• Collect, review, and track required employment and onboarding documentation
• Coordinate background checks, I-9 documentation, employment verification, and other pre-employment requirements
• Follow up with candidates regarding outstanding documentation and onboarding requirements
• Maintain accurate employee records, onboarding trackers, and systems
• Coordinate start dates and onboarding timelines with Recruiting and Operations
• Identify and communicate potential delays or issues proactively
• Ensure onboarding requirements are completed accurately and on schedule
• Provide a welcoming, professional, and organized experience for new employees
• Assist with HR and administrative projects as needed

Skills

Onboarding experience

HR admin

Communication skills

Organization

Time management

Problem solving

Confidential information handling

Tools

Microsoft Office

Google Workspace

Job description

Join Our Team as an ABA Onboarding Specialist at Behavioral Health Works!

About Us

Behavioral Health Works is an expanding company dedicated to responsible and sustainable growth. We are committed to delivering personalized ABA therapy for children and adolescents diagnosed with Autism Spectrum Disorder (ASD). ABA therapy helps individuals with Autism improve socially significant behavior, following the principles of Behavior Analysis. Our extensively trained BCBAs, Case Supervisors, and Technicians collaborate closely with parents to create tailored treatment plans that address the distinct requirements of each child.

Job Description

We are seeking a highly organized and detail-oriented Onboarding Specialist to join our Brooklyn, NY team. This position is responsible for managing the onboarding process from offer acceptance through an employee’s start date and ensuring all required steps and documentation are completed accurately and on time. You’ll work closely with Recruiting, HR, Operations, and new hires while serving as a key point of contact throughout the onboarding process.

Why BHW?

At Behavioral Health Works, we believe great teams start with great people, and a strong onboarding experience sets employees up for success from day one. As an Onboarding Specialist, you’ll play an important role in helping new team members join BHW smoothly, confidently, and prepared to succeed.

What We Offer

• Hourly Rate: $20.00-24.00 per hour (DOE)
• Primarily onsite schedule + 1 work-from-home day per week
• Competitive salary
• Generous PTO + 7 paid holidays
• Full benefits for full-time staff (medical, dental, vision, and more)
• Short-term disability & voluntary benefits
• 401(k)
• Company-provided equipment
• Professional development opportunities
• Supportive, collaborative work environment

What You'll Do

• Manage the onboarding process for new hires from offer acceptance through their start date
• Serve as a primary point of contact for new hires throughout onboarding
• Collect, review, and track required employment and onboarding documentation
• Coordinate background checks, I-9 documentation, employment verification, and other pre-employment requirements
• Follow up with candidates regarding outstanding documentation and onboarding requirements
• Maintain accurate employee records, onboarding trackers, and systems
• Coordinate start dates and onboarding timelines with Recruiting and Operations
• Identify and communicate potential delays or issues proactively
• Ensure onboarding requirements are completed accurately and on schedule
• Provide a welcoming, professional, and organized experience for new employees
• Assist with HR and administrative projects as needed

What We're Looking For

• 1+ year of experience in onboarding, recruiting, HR, staffing, or a related administrative role
• Strong organizational and time-management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong follow-up and problem-solving skills
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to handle confidential employee information professionally
• Healthcare, behavioral health, ABA, or staffing experience is a plus