A&R Operations & Admin Coordinator

sonyglobal; Miami Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Sony Music Publishing in the United States is seeking an A&R Administrative Coordinator to provide administrative and operational support to the A&R department and songwriters. This role manages day-to-day department operations, prepares reports, coordinates meetings and travel, processes expenses, and ensures smooth communication across the team.

The ideal candidate is highly organized, detail-oriented, with strong written and verbal English and Spanish, proficient in Microsoft Office, and

Qualifications

• Administrative support experience in a fast-paced environment.
• Excellent organizational skills with meticulous attention to detail.
• Strong written and verbal communication abilities in English and Spanish.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint).
• Experience handling confidential information with discretion.

Responsibilities

• Manage department administrative initiatives and day-to-day operational needs.
• Serve as a point of contact for inquiries, directing requests and determining the appropriate course of action.
• Generate, maintain, and distribute department reports, including Deal Status Lists, Writer Session Reports, Pitch Lists, Tip Sheets, Song Holds, and other tracking documents.
• Utilize and maintain SMP systems, including TEMPO, Dashboard, Pitch, and other department tools.
• Upload and organize audio files and other materials within internal systems.
• Monitor songwriter activity, chart performance, and release information for reporting purposes.
• Prepare writer biographies, highlights, descriptions, and supporting documentation for internal review processes.
• Proactively anticipate team needs and provide administrative support to ensure smooth department operations.
• Manage complex calendars, schedule meetings, coordinate conference rooms, and maintain contact lists.
• Coordinate domestic and international travel arrangements and prepare supporting documentation for reimbursement.
• Process and track expense reports in accordance with company policy.
• Coordinate artist pass letters, meeting logistics, off-sites, and department events.
• Liaise with internal departments including Business Affairs, Sync, Administration, and Finance to support team activities.
• Take meeting notes, prepare agendas, and track follow-up items.
• Support special projects and operational initiatives as assigned

Skills

Administrative support

Calendar management

Travel coordination

Expense reporting

Attention to detail

Communication skills

English/Spanish bilingual

Project management

Independent & collaborative

Tools

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Sony Music Publishing in the United States is seeking an A&R Administrative Coordinator to provide administrative and operational support to the A&R department and songwriters. This role manages day-to-day department operations, prepares reports, coordinates meetings and travel, processes expenses, and ensures smooth communication across the team.

The ideal candidate is highly organized, detail-oriented, with strong written and verbal English and Spanish, proficient in Microsoft Office, and