Coordinator, A&R Administrative

Sony Corporation; Miami (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision, life & short/

401K + employer matching

Flexible Time Off

Winter recess time off

Comprehensive benefits package

Job summary

Sony Music Publishing's A&R Administrative Coordinator provides administrative and operational support to the A&R department and songwriters, managing day-to-day operations, reports, and systems. You will coordinate calendars, meetings, travel, and expense reporting, liaise with internal departments, and shadow executives to ensure smooth department operations.

The ideal candidate has 2+ years of administrative experience, exceptional organization, excellent English and Spanish communication,

Qualifications

• 2+ years of administrative, coordinator, executive assistant, or operations support experience.
• Highly organized with exceptional attention to detail and accuracy.
• Must be authorized to work in the United States.

Responsibilities

• Manage department administrative initiatives and day-to-day operational needs.
• Serve as a point of contact for inquiries, directing requests and determining the appropriate course of action.
• Generate, maintain, and distribute department reports, including Deal Status Lists, Writer Session Reports, Pitch Lists, Tip Sheets, Song Holds, and other tracking documents.
• Coordinate domestic and international travel arrangements and prepare supporting documentation for reimbursement.
• Take meeting notes, prepare agendas, and track follow-up items.

Skills

Administrative support

Coordination

Project management

English & Spanish

Calendar management

Travel coordination

Microsoft Office

Tools

Microsoft Excel

Outlook

PowerPoint

Job description

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people. This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too. Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose

The A&R Administrative Coordinator provides administrative and operational support to the A&R department and songwriters. This role is responsible for managing day‑to‑day department operations, maintaining reports and systems, coordinating meetings and travel, processing expenses, and ensuring efficient communication and support across the team.

What You’ll Do

• Manage department administrative initiatives and day‑to‑day operational needs.
• Serve as a point of contact for inquiries, directing requests and determining the appropriate course of action.
• Generate, maintain, and distribute department reports, including Deal Status Lists, Writer Session Reports, Pitch Lists, Tip Sheets, Song Holds, and other tracking documents.
• Utilize and maintain SMP systems, including TEMPO, Dashboard, Pitch, and other department tools.
• Upload and organize audio files and other materials within internal systems.
• Monitor songwriter activity, chart performance, and release information for reporting purposes.
• Prepare writer biographies, highlights, descriptions, and supporting documentation for internal review processes.
• Proactively anticipate team needs and provide administrative support to ensure smooth department operations.
• Manage complex calendars, schedule meetings, coordinate conference rooms, and maintain contact lists.
• Coordinate domestic and international travel arrangements and prepare supporting documentation for reimbursement.
• Process and track expense reports in accordance with company policy.
• Coordinate artist pass letters, meeting logistics, off‑sites, and department events.
• Liaise with internal departments including Business Affairs, Sync, Administration, and Finance to support team activities.
• Take meeting notes, prepare agendas, and track follow‑up items.
• Support special projects and operational initiatives as assigned.

Who You Are

• 2+ years of administrative, coordinator, executive assistant, or operations support experience.
• Highly organized with exceptional attention to detail and accuracy.
• Strong administrative, coordination, and project management skills.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Professional fluency in English and Spanish (written and spoken) required.
• Ability to communicate effectively and professionally with songwriters, artists, management teams, and internal stakeholders.
• Proven ability to handle confidential and sensitive information with discretion.
• Proactive, resourceful, and solution‑oriented with strong problem‑solving skills.
• Advanced proficiency in Microsoft Office, including Excel, Outlook, and PowerPoint.
• Ability to work independently while building strong collaborative relationships across teams.
• Experience supporting executives, teams, or departments in a professional office environment.
• Must be authorized to work in the United States.
• 7.5‑hour business workday but variations in work volume frequently require extended working hours for evening and late‑night events.

Preferred Qualifications

• Experience managing calendars, travel, expense reporting, and departmental reporting.
• Proficiency with reporting tools, databases, and Excel‑based tracking systems.
• Experience working in music, entertainment, media, or a related industry preferred.

What We Give You

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company‑paid identity theft protection and resources for pets, mental health and meditation resources, industry‑leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back‑up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Flexible Time Off
• Time off for a winter recess

Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

EEO

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

EEO is the Law

EEO is the Law

Right to Work & Verification

Supplement Right to Work (English/Spanish)

E-Verify Participation (English/Spanish)

Purpose

Fill the world with emotion, through the power of creativity and technology.

Values

• Dreams & Curiosity - Pioneer the future with dreams and curiosity.
• Diversity - Pursue the creation of the very best by harnessing diversity and varying viewpoints.
• Integrity & Sincerity - Earn the trust for the Sony brand through ethical and responsible conduct.
• Sustainability - Fulfill our stakeholder responsibilities through disciplined business practices.