Coordinator, A&R Administrative

Sony Corporation; Miami Beach (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Sony Music Publishing is seeking an A&R Administrative Coordinator to support the A&R department with daily operations, reporting, and travel logistics. The role requires strong organizational skills and the ability to manage multiple tasks with discretion.

Ideal candidates will have 2+ years in administrative or operations support, English and Spanish fluency, and advanced MS Office skills. This on-site position collaborates across Business Affairs, Sync, Administration, and Finance, and

Qualifications

• 2+ years of administrative, coordinator, executive assistant, or operations support experience.
• Fluent in English and Spanish (written and spoken) required.
• Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint).

Responsibilities

• Manage day-to-day department operations and administrative initiatives.
• Serve as point of contact, directing inquiries and actions.
• Generate and distribute department reports and tracking documents.
• Maintain SMP systems and organize audio files and materials.
• Coordinate travel arrangements and prepare reimbursement documentation.
• Take meeting notes, prepare agendas, and track follow-up items.
• Support special projects and operational initiatives as assigned.

Skills

Administrative experience

Coordinator experience

Executive assistant experience

Operations support

Bilingual English/Spanish

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Job description

At Sony Music Publishing (“SMP”) , we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en .Why join Sony Music Group?Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.Job Purpose: The A&R Administrative Coordinator provides administrative and operational support to the A&R department and songwriters. This role is responsible for managing day-to-day department operations, maintaining reports and systems, coordinating meetings and travel, processing expenses, and ensuring efficient communication and support across the team.What You’ll Do: ( job responsibilities )Manage department administrative initiatives and day-to-day operational needs.Serve as a point of contact for inquiries, directing requests and determining the appropriate course of action.Generate, maintain, and distribute department reports, including Deal Status Lists, Writer Session Reports, Pitch Lists, Tip Sheets, Song Holds, and other tracking documents.Utilize and maintain SMP systems, including TEMPO, Dashboard, Pitch, and other department tools.Upload and organize audio files and other materials within internal systems.Monitor songwriter activity, chart performance, and release information for reporting purposes.Prepare writer biographies, highlights, descriptions, and supporting documentation for internal review processes.Proactively anticipate team needs and provide administrative support to ensure smooth department operations.Manage complex calendars, schedule meetings, coordinate conference rooms, and maintain contact lists.Coordinate domestic and international travel arrangements and prepare supporting documentation for reimbursement.Process and track expense reports in accordance with company policy.Coordinate artist pass letters, meeting logistics, off-sites, and department events.Liaise with internal departments including Business Affairs, Sync, Administration, and Finance to support team activities.Take meeting notes, prepare agendas, and track follow-up items.Support special projects and operational initiatives as assignedWho You Are: ( skills and experience required )2+ years of administrative, coordinator, executive assistant, or operations support experience.Highly organized with exceptional attention to detail and accuracy.Strong administrative, coordination, and project management skills.Ability to manage multiple priorities and deadlines in a fast-paced environment.Excellent written, verbal, and interpersonal communication skills.Professional fluency in English and Spanish (written and spoken) required.Ability to communicate effectively and professionally with songwriters, artists, management teams, and internal stakeholders.Proven ability to handle confidential and sensitive information with discretion.Proactive, resourceful, and solution-oriented with strong problem-solving skills.Advanced proficiency in Microsoft Office, including Excel, Outlook, and PowerPoint.Ability to work independently while building strong collaborative relationships across teams.Experience supporting executives, teams, or departments in a professional office environment.Must be authorized to work in the United States7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night eventsPreferred QualificationsExperience managing calendars, travel, expense reporting, and departmental reporting.Proficiency with reporting tools, databases, and Excel-based tracking systems.Experience working in music, entertainment, media, or a related industry preferred.What We Give You:You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journeyA modern office environment designed to foster productivity, creativity, and teamworkAn attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matchingVoluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loansWe invest in your professional growth & developmentFlexible Time OffTime off for a winter recessHonesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.We are aware that unauthorized individuals or organizations may attempt to solicit personal information or payments from job applicants by impersonating our company through fraudulent job postings. We take these matters seriously but cannot control third-party websites. To protect your personal information, please verify that any job posting you respond to also appears on our official Careers page: www.sonyjobs.com . Please also be advised that we never request personal identifying information (such as Social Security numbers, bank details, or copies of identification documents) during the initial stages of our application process. If you have any doubts about the authenticity of a job posting or communication, please contact [e-mail] before submitting any information.EEO is the LawEEO is the Law SupplementRight to Work (English/Spanish)E-Verify Participation (English/Spanish)