A&R Admin & Studio Scheduler — Travel & Exec Support

Warner Music Group; Juneau (AK); On-site; USD 48,000 - 62,000; Full time

Job summary

Warner Music Group is seeking an Administrative Assistant to support the LA-based A&R team, ensuring smooth day-to-day operations and exceptional support for executives and songwriters. The role focuses on calendar management, expense processing, travel coordination, and organization of writing sessions and events.

The ideal candidate has a high school diploma with 1–2 years of administrative experience in music publishing or related fields, strong organizational skills, and proficiency in

Qualifications

• High school diploma required; bachelor’s degree preferred (ideally in music publishing, business, or related field).
• 1–2 years of mandatory administrative experience in a music publishing or related business, or equivalent mix of experience and education.
• Strong organizational skills with meticulous attention to detail.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office Suite and calendar management tools; AS/400 knowledge is a plus.

Responsibilities

• Manage calendars for A&R executives and writers, ensuring meetings, studio sessions, and event dates are scheduled and coordinated.
• Prepare, process, and reconcile expense reports, and maintain accurate financial records.
• Coordinate domestic and international travel, including itineraries and expense forecasts.
• Organize writing sessions, studio bookings, and coordinate with writers and production teams.
• Screen correspondence and forward important items to the appropriate parties.
• Maintain department files and a comprehensive show/calendar of events.
• Obtain splits, co-writer, and publisher data for new releases for the copyright department.

Skills

Calendar management

Time management

Communication

Attention to detail

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

AS/400

Calendar management tools

Job description

Warner Music Group is seeking an Administrative Assistant to support the LA-based A&R team, ensuring smooth day-to-day operations and exceptional support for executives and songwriters. The role focuses on calendar management, expense processing, travel coordination, and organization of writing sessions and events.

The ideal candidate has a high school diploma with 1–2 years of administrative experience in music publishing or related fields, strong organizational skills, and proficiency in