A/P Associate

Calumet, LLC; Indianapolis (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

Calumet, LLC is seeking an Accounts Payable Associate to support the Accounting Department by processing vendor invoices for payment and ensuring accuracy with documentation and approvals.

You will perform 2-way and 3-way matching, reconcile statements, and respond to vendor inquiries while assisting in the weekly payment cycle. Collaboration with Purchasing, Treasury, and Plant teams will be essential to streamline AP workflows.

Qualifications

• Data accuracy with high level of numerical precision.
• Excellent written and verbal communication with internal and external contacts.
• Strong teamwork and collaboration across departments to resolve issues.

Responsibilities

• Process and administer vendor invoices for payment.
• Review invoices for documentation and approvals; perform 2-way/3-way matches.
• Reconcile vendor statements, research discrepancies, and respond to inquiries.
• Assist in weekly payment processes as required and maintain documentation.
• Support streamlined processes with manager approval to maximize efficiencies.
• Collaborate with Purchasing, Treasury, and Plant personnel to improve AP workflows.

Skills

Data accuracy

Interpersonal communication

Teamwork

Calumet values

Education

GED or High School Diploma

Tools

SAP

Job description

PURPOSE:

The Accounts Payable Associate will be responsible for supporting the Accounting Department and processing invoices for payment. This role will interact with other Accounts Payable Staff as well as Plant Personnel, Purchasing, Treasury, Accounting, Credit, and Transportation staff.

KEY OBJECTIVES AND RESPONSIBILITIES:

• Primarily responsible for the processing & administration of vendor invoices for payments
• Review all invoices for appropriate documentation and approvals prior to payment; 3-way & 2-way matches, wire requests, check requests
• Reconcile vendor statements, research, and correct discrepancies
• Respond to vendor inquiries
• Assistance in the weekly payment process as required
• Maintain documentation in accordance with company policy
• With manager approval, work streamline processes and maximize efficiencies
• Work with Corporate and Plant Purchasing personnel to streamline processes

REQUIRED EDUCATION/EXPERIENCES:

• GED or High School Diploma
• Proficiency in use of MS Office (Word, Excel, Outlook)

PREFERRED EDUCATION/EXPERIENCES:

• Accounting related or Accounts Payable related experience
• Experience in an integrated accounting system – SAP

COMPETENCIES:

• Data Orientation – High level of accuracy when keying numbers
• Interpersonal Communication – Excellent written, verbal, and interpersonal skills to effectively work with individuals both inside and outside of the company
• Teamwork – Successful individual will have strong team skills that will enable them to interact with the entire organization
• Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence