A/P Associate

Apple Ice; Deer Park (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Apple Ice in Deer Park, NY is seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist to manage day-to-day financial transactions and support cash flow management. You will handle invoices, payments, billing, and customer reconciliations, ensuring accuracy and timely processing.

The role requires experience with QuickBooks Desktop/Online and strong organizational skills in a fast-paced environment. collaboration with operations and sales teams is essential.

Qualifications

• A/P and A/R experience.
• Experience with QuickBooks Desktop and Online.
• High attention to detail and accuracy.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Match purchase orders, receipts, and invoices.
• Prepare and execute weekly payment runs (ACH, checks, wires).
• Maintain vendor files and resolve discrepancies.
• Assist with 1099 preparation and year-end reporting.
• Generate and distribute customer invoices.
• Apply customer payments (checks, ACH, credit cards).
• Monitor aging reports and follow up on past-due accounts.
• Reconcile customer accounts and resolve billing issues.
• Support credit evaluations and maintain customer records.
• Assist with month-end close and account reconciliations.
• Maintain accurate financial documentation and audit trails.
• Work cross-functionally with operations and sales teams.

Skills

A/P and A/R experience

Education

Associate’s or Bachelor’s degree in Accounting or Finance

Tools

QuickBooks Desktop and Online

Job description

Accounts Payable / Accounts Receivable Specialist

Company: Apple Ice
Location: Deer Park, NY
Job Type: Full-Time

Position Summary

Apple Ice is seeking a detail-oriented and reliable Accounts Payable / Accounts Receivable Specialist to manage day-to-day financial transactions. This role is critical to maintaining accurate financial records, ensuring timely payments, and supporting overall cash flow management.

Key Responsibilities

Accounts Payable (A/P):

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, receipts, and invoices
• Prepare and execute weekly payment runs (ACH, checks, wires)
• Maintain vendor files and resolve discrepancies
• Assist with 1099 preparation and year-end reporting

Accounts Receivable (A/R):

• Generate and distribute customer invoices
• Apply customer payments (checks, ACH, credit cards)
• Monitor aging reports and follow up on past-due accounts
• Reconcile customer accounts and resolve billing issues
• Support credit evaluations and maintain customer records

General Accounting Support:

• Assist with month-end close and account reconciliations
• Maintain accurate financial documentation and audit trails
• Work cross-functionally with operations and sales teams
• Qualifications
• A/P and A/R experience
• Experience with QuickBooks Desktop and Online
• High attention to detail and accuracy
• Excellent organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience in distribution, manufacturing, or food & beverage industries
• Familiarity with inventory-based accounting
• Associate’s or Bachelor’s degree in Accounting or Finance