Accounts Payable Specialist

Randstad USA; Melville (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan with company-m�

Paid Time Off and holidays

Professional growth and internal ADVOP

Job summary

Randstad USA seeks an Accounts Payable Specialist for our Melville, NY team. You will manage vendor invoices, ensure accurate GL coding, and support month-end close with strong process controls.

Ideal candidates have 1–4+ years AP experience, ERP proficiency (SAP/Oracle/NetSuite/QuickBooks), and excellent attention to detail. The role offers competitive compensation and benefits.

Qualifications

• 1–4+ years of dedicated Accounts Payable or general accounting experience.
• Proficiency with ERP systems (SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Excel skills (vlookups, pivot tables).
• Excellent attention to detail and strong data entry skills.
• Clear professional written and verbal communication with vendors and internal departments.
• Proven ability to investigate billing discrepancies and resolve PO mismatches.

Responsibilities

• Invoice Processing: review, verify, and enter high-volume vendor invoices with accurate GL coding and multi-location cost allocation.
• Matching & Approval: perform 2-way and 3-way matching to verify pricing, quantities, and terms.
• Payment Processing: prepare weekly check runs, ACH payments, and wire transfers per internal schedules.
• Vendor Management: act as primary contact for vendor inquiries, reconcile accounts, maintain vendor Master Files.
• Reconciliations & Reporting: reconcile corporate cards, expense reports, and petty cash; assist with month-end close and aging.
• Compliance & Audits: provide documentation and schedules for audits.

Skills

AP processing

Data entry

Detail oriented

Communication

Education

Associate or Bachelor’s degree in Accounting/Finance

Tools

SAP

Oracle

NetSuite

QuickBooks

Enterprise ERPs

Job description

We are proactively seeking experienced Accounts Payable Specialists to join our Melville, NY team.

As an Accounts Payable Specialist, you will play a critical role in managing company expenditures, maintaining accurate vendor records, ensuring timely payments, and supporting month-end accounting functions.

Core Responsibilities

• Invoice Processing: Review, verify, and enter high-volume vendor invoices into accounting systems with accurate GL coding and multi-location cost allocation.
• Matching & Approval: Perform 2-way and 3-way matching (Invoices, Purchase Orders, and Receiving Documents) to verify pricing, quantities, and terms.
• Payment Processing: Prepare weekly check runs, ACH payments, and wire transfers in compliance with internal payment schedules and approval hierarchies.
• Vendor Management: Act as the primary point of contact for vendor inquiries, resolve statement discrepancies, reconcile vendor accounts, and maintain vendor Master Files (including W-9 processing and annual 1099 issuing).
• Reconciliations & Reporting: Reconcile corporate credit card expenses, expense reports, and petty cash. Assist with AP month-end closing activities, accruals, and aging report analysis.
• Compliance & Audits: Support internal and external audits by providing requested documentation, schedules, and invoice back-up.

Required Qualifications

• Experience: 1-4+ years of dedicated Accounts Payable or general accounting experience.
• Technical Skills: Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Microsoft Excel skills (vlookups, pivot tables).
• Accuracy & Detail: Excellent attention to detail and strong data entry skills.
• Communication: Clear professional written and verbal communication skills to interface effectively with vendors and internal department heads.
• Problem-Solving: Proven ability to investigate billing discrepancies and resolve PO mismatches efficiently.

Preferred Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Prior experience working in automated/paperless AP environments.
• Experience handling 1099 preparation and multi-entity accounting.

Benefits & Working Conditions

• Competitive compensation based on experience
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid Time Off (PTO) and paid company holidays
• Professional growth and internal advancement opportunities