Accounts Payable Specialist

International Shoppes; Village of Valley Stream (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A retail company in Valley Stream seeks an AP Clerk/Specialist to manage accounts payable transactions efficiently. The ideal candidate will have strong attention to detail and excellent organizational skills. Responsibilities include reviewing invoices, ensuring adherence to company policies, processing expense reports, and maintaining vendor relationships. A high school diploma is required, with an associate degree as a plus. Proficiency in accounting software and Excel is essential. This position offers a chance to contribute to financial integrity in operations.

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field is a plus.
• Proficiency in accounting software (NetSuite a plus) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Ability to communicate effectively with internal teams and external vendors.
• Knowledge of accounting principles and practices.

Responsibilities

• Review, code, and process invoices accurately and efficiently.
• Verify the accuracy of supporting documentation and approvals.
• Ensure adherence to company policies and procedures.
• Communicate effectively with vendors regarding payment inquiries and discrepancies.
• File and report claims to vendors regarding shortages and damages and record corresponding credits.
• Maintain positive relationships with vendors to facilitate smooth transactions.
• Process employee expense reports in accordance with company policies.
• Prepare and process weekly/monthly payment runs.
• Reconcile payment transactions and ensure proper documentation.
• Maintain organized and up-to-date records of accounts payable transactions.
• Assist in the preparation of financial reports and audits as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Time-management skills

Education

High school diploma

Associate degree in accounting or related field

Tools

NetSuite

Microsoft Excel

Job description

International Shoppes, New York (Valley Stream, Nassau County) has an exciting opportunity for an AP Clerk/Specialist. This position will play a crucial role in ensuring the accurate and timely processing of all accounts payable transactions related to our Duty Free and Retail operations. The successful candidate will possess strong attention to detail, excellent organizational skills, and a commitment to maintaining the financial integrity of our operations.

• Review, code, and process invoices accurately and efficiently.
• Verify the accuracy of supporting documentation and approvals.
• Ensure adherence to company policies and procedures.
• Communicate effectively with vendors regarding payment inquiries and discrepancies.
• File and report claims to vendors regarding shortages and damages and record corresponding credits.
• Maintain positive relationships with vendors to facilitate smooth transactions.

Expense Reporting

• Process employee expense reports in accordance with company policies.
• Verify receipts and approvals for accuracy and compliance.

Payment Processing

• Prepare and process weekly/monthly payment runs.
• Reconcile payment transactions and ensure proper documentation.

Recordkeeping

• Maintain organized and up-to-date records of accounts payable transactions.
• Assist in the preparation of financial reports and audits as needed.

Position Requirements

• High school diploma or equivalent; associate degree in accounting or related field is a plus.
• Proficiency in accounting software (NetSuite a plus) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Ability to communicate effectively with internal teams and external vendors.
• Knowledge of accounting principles and practices.