AP & AR Specialist — Precision Cashflow Champion

Ultimate Staffing; Henderson (NV); On-site; USD 33,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in Nevada is seeking a detail-oriented A/P & A/R Specialist to manage both payable and receivable functions. You will process invoices, issue invoices, apply cash receipts, reconcile accounts, and support collections while ensuring accuracy and compliance with policies.

Collaborating with internal teams, vendors, and leadership, you will maintain records, manage W-9s, and assist with audits and month-end close in a fast-paced environment. Monday–Friday, 1st shift.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• 3+ years of AP, AR, billing, or accounting experience.
• Experience processing invoices, payments, billing, and cash applications.
• Strong understanding of accounting principles and reconciliations.
• Intermediate Microsoft Excel skills.
• Experience with accounting software; Sage Intacct experience is a plus.

Responsibilities

• The Accounts Payable & Receivable Specialist is responsible for processing invoices, managing vendor payments, maintaining vendor and customer records, issuing invoices, applying cash receipts, reconciling accounts, and supporting collections activities.
• This role works closely with internal teams, vendors, facility partners, and accounting leadership to ensure accurate and timely financial transactions while maintaining compliance with company policies and internal controls.
• Process accounts payable invoices, expense reports, and vendor payments.
• Maintain vendor records, W-9s, payment details, and supporting documentation.
• Review and reconcile vendor statements and resolve payment discrepancies.
• Prepare and issue customer and facility invoices.
• Apply cash receipts and maintain accurate accounts receivable records.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile AP, AR, and related general ledger accounts.
• Support month-end close activities, accruals, and reconciliations.
• Assist with audits, reporting, 1099 preparation, and compliance requirements.
• Maintain organized financial records and safeguard confidential information.
• Collaborate with internal departments to resolve billing and payment issues.

Skills

AP/AR experience

Billing & cash applications

Reconciliations

Communication & problem-solving

Education

Associate degree in Accounting, Finance, or related field preferred.

Bachelor's degree in Accounting, Finance, or Business

Tools

Sage Intacct

Microsoft Excel

Job description

Ultimate Staffing Services in Nevada is seeking a detail-oriented A/P & A/R Specialist to manage both payable and receivable functions. You will process invoices, issue invoices, apply cash receipts, reconcile accounts, and support collections while ensuring accuracy and compliance with policies.

Collaborating with internal teams, vendors, and leadership, you will maintain records, manage W-9s, and assist with audits and month-end close in a fast-paced environment. Monday–Friday, 1st shift.