A/P & A/R Specialist

Ultimate Staffing Services; Henderson (NV); On-site; USD 33,000 - 36,000; Full time

Job summary

Ultimate Staffing Services is seeking a detail‑oriented Accounts Payable & AR Specialist to join a fast‑paced Nevada team. You will process invoices, manage vendor payments, issue invoices, and apply cash receipts to keep ledgers accurate.

Ideal candidates have 3+ years of AP/AR experience, solid accounting knowledge, and can work across departments to ensure compliance and timely cash flow. Monday–Friday, 1st shift, with hourly compensation of $24–$26.

Qualifications

• Associate degree or higher in accounting/finance or related field.
• 3+ years of AP/AR, billing or accounting experience.
• Experience processing invoices, payments, cash applications and reconciliations.
• Sage Intacct experience is a plus.

Responsibilities

• Process accounts payable invoices, expense reports, and vendor payments.
• Maintain vendor records, W-9s, payment details, and supporting documentation.
• Review and reconcile vendor statements and resolve payment discrepancies.
• Prepare and issue customer and facility invoices.
• Apply cash receipts and maintain accurate accounts receivable records.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile AP, AR, and related general ledger accounts.
• Support month-end close activities, accruals, and reconciliations.
• Assist with audits, reporting, 1099 preparation, and compliance requirements.
• Maintain organized financial records and safeguard confidential information.
• Collaborate with internal departments to resolve billing and payment issues.

Skills

AP/AR experience

Attention to detail

Communication skills

Organizational skills

Education

Associate degree in Accounting, Finance, Business, or related field

Bachelor's degree in Accounting, Finance, or Business (preferred)

Tools

Sage Intacct

Job description

Salary: USD24 - USD26 per hour

Position Overview

Ultimate Staffing Services is actively seeking a dedicated A/P & A/R Specialist to join a dynamic team in Nevada. This position is crucial in ensuring the smooth processing of both accounts payable and accounts receivable functions. The ideal candidate will have a keen eye for detail and be able to thrive in a fast-paced environment, ensuring accurate financial transactions and compliance with company policies.

Responsibilities

The Accounts Payable & Receivable Specialist is responsible for processing invoices, managing vendor payments, maintaining vendor and customer records, issuing invoices, applying cash receipts, reconciling accounts, and supporting collections activities. This role works closely with internal teams, vendors, facility partners, and accounting leadership to ensure accurate and timely financial transactions while maintaining compliance with company policies and internal controls.

Key Responsibilities

• Process accounts payable invoices, expense reports, and vendor payments.
• Maintain vendor records, W-9s, payment details, and supporting documentation.
• Review and reconcile vendor statements and resolve payment discrepancies.
• Prepare and issue customer and facility invoices.
• Apply cash receipts and maintain accurate accounts receivable records.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile AP, AR, and related general ledger accounts.
• Support month-end close activities, accruals, and reconciliations.
• Assist with audits, reporting, 1099 preparation, and compliance requirements.
• Maintain organized financial records and safeguard confidential information.
• Collaborate with internal departments to resolve billing and payment issues.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred.
• 3+ years of AP, AR, billing, collections, or accounting experience.
• Experience processing invoices, payments, billing, and cash applications.
• Strong understanding of accounting principles and reconciliations.
• Experience with accounting software; Sage Intacct experience is a plus.
• Strong organizational, communication, and problem-solving skills.

Preferred

• Bachelor's degree in Accounting, Finance, or Business.
• Healthcare or regulated industry experience.
• Experience with high-volume AP/AR processing and multi-entity environments.

Required Work Hours

Monday to Friday, 1st shift.

This position is ideal for a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys managing both accounts payable and accounts receivable functions.

Salary: $24 - $26 per hour