2026-27 HNCE Secretary / Bookkeeper (228 Days)

Hancock County School District; Kiln (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Hancock County School District seeks a Secretary/Bookkeeper to support the school office with clerical and financial duties. The role ensures accurate attendance records, data organization, and timely processing of payroll and invoices.

Strong organizational skills and trustworthiness are essential in handling confidential files and daily communications. The successful candidate will maintain filing systems, manage correspondence, order supplies, and assist with conferences and appointments,

Qualifications

• High School Diploma or beyond.
• Silver or higher on the ACT Work Keys National Career Readiness Certificate OR completion of 48 college hours OR have earned an Associate's Degree or beyond.

Responsibilities

• Maintains a daily teacher attendance log and records for substitute teachers.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs any bookkeeping tasks associated with payroll.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Responsible for recording / depositing receipts.
• Processes purchase requisitions and invoices for payment.
• Receives packages, verifies packing slip and signs off on Purchase Order.
• Submits docket as scheduled.
• Maintains and prepares monthly payroll for school site to submit to county office
• Operates word processors, computers, calculators, copiers and facsimile machines.
• Performs such other tasks and assumes such other responsibilities as may from time to time be assigned by his/her immediate supervisor.

Education

High School Diploma or beyond

ACT Work Keys Silver or higher

48 college hours or Associate's Degree or beyond

Job description

Title: Secretary/Bookkeeper

Responsible for carrying out secretarial and/or bookkeeper duties at the school level.

• High School Diploma or beyond.
• Score Silver or higher on the ACT Work Keys National Career Readiness Certificate OR completion of 48 college hours OR have earned an Associate's Degree or beyond.

Title: Secretary/Bookkeeper

Responsible for carrying out secretarial and/or bookkeeper duties at the school level.

Qualifications

• High School Diploma or beyond.
• Score Silver or higher on the ACT Work Keys National Career Readiness Certificate OR completion of 48 college hours OR have earned an Associate's Degree or beyond.

Reports To

Person designated by the school principal or superintendent.

Supervises

Staff members designated by the school principal, superintendent or his/her designee.

Job Goal

To assure the smooth and efficient operation of the school office so that the office's maximum position impact on the education of children can be realized.

Performance Responsibilities

• Maintains a daily teacher attendance log and records for substitute teachers.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs any bookkeeping tasks associated with payroll.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Responsible for recording / depositing receipts.
• Processes purchase requisitions and invoices for payment.
• Receives packages, verifies packing slip and signs off on Purchase Order.
• Submits docket as scheduled.
• Maintains and prepares monthly payroll for school site to submit to county office
• Operates word processors, computers, calculators, copiers and facsimile machines.
• Performs such other tasks and assumes such other responsibilities as may from time to time be assigned by his/her immediate supervisor.

Terms Of Employment

Salary and work year to be established by the Board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Services Personnel.

This employee shall be subject to all applicable policies, resolutions, and regulations of the Hancock County School District and the laws of the State of Mississippi. Hancock County School District does not discriminate on the basis of sex, race, color, national origin, age or handicap.