Secretary

Montgomery-Public-Schools; Alabama; On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery Public Schools seeks a Secretary/Receptionist to manage dictation, typing, data gathering, and filing for the administrative team. The role includes welcoming visitors, screening calls, scheduling interviews, and handling routine bookkeeping tasks as needed.

The successful candidate will demonstrate strong public relations skills, computer literacy, and the physical and emotional dexterity required for daily office work.

Qualifications

• 1. Any combination of education and experience equivalent to a high school diploma.
• 2. Business courses of secretarial/bookkeeping training from a business/technical school.
• 3. Computer Literate.
• 4. Good public relations skills.
• 5. Physical and emotional ability and dexterity to perform required work and move about as needed.
• 6. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Takes, transcribes dictation and types correspondences, reports, notices, recommendations, etc.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Maintains a regular filing system, as well as a set of confidential files, and processes incoming correspondences.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs any bookkeeping tasks associated with the specific position.
• Maintains a schedule of appointments and make arrangements for conferences and interviews.
• Welcome visitors and arranges for their comfort.
• Screens unexpected callers in accordance with predetermined policies.
• Operates office machines.
• Engages in personal professional growth and demonstrates professional ethics.
• Performs other related duties that are required by the administrator.

Skills

Public relations

Computer literacy

Dexterity

Education

High school diploma equivalency

Business courses (secretarial/bookkeeping)

Other acceptable qualifications per Board

Job description

Title

Secretary/Receptionists

Qualifications

1. 1.Any combination of education and experience equivalent to a high school diploma.
2. 2.Business courses of secretarial/bookkeeping training from a business/technical school.
3. 3.Computer Literate.
4. 4.Good public relations skills.
5. 5.Physical and emotional ability and dexterity to perform required work and move about as needed.
6. 6.Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports To

Administrator designated by Superintendent

Job Goal

To complete the detail and written work and to coordinate other matters

essential to the efficiency and effectiveness of the administrative

supervisor.

Performance Responsibilities

1. Takes, transcribes dictation and types correspondences, reports, notices, recommendations, etc.
2. Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
3. Maintains a regular filing system, as well as a set of confidential files, and processes incoming correspondences.
4. Places and receives telephone calls and records messages.
5. Orders and maintains supplies as needed.
6. Performs any bookkeeping tasks associated with the specific position.
7. Maintains a schedule of appointments and make arrangements for conferences and interviews.
8. Welcome visitors and arranges for their comfort.
9. Screens unexpected callers in accordance with predetermined policies.
10. Operates office machines.
11. Engages in personal professional growth and demonstrates professional ethics.
12. Performs other related duties that are required by the administrator.

Terms Of Employment

Eleven or twelve month year. Salary to be established by the Board.

Evaluation

Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Personnel.