2026-2027 School Secretary (Open Pool)

Hattiesburg Public School District; Hattiesburg (MS); On-site; USD 28,000 - 38,000; Full time

Job summary

Hattiesburg Public School District is seeking a detail-oriented Secretary to support the school office and ensure smooth daily operations.

The role emphasizes strong communication, organization, and data entry, with responsibilities including filing, payroll records, attendance, and coordinating with the principal and staff.

This full-time position requires a high school diploma and prior secretarial or bookkeeping experience, in addition to proficient computer skills.

Qualifications

• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to multitask.
• Experience in secretarial and bookkeeping procedures.
• Ability to operate a computer and enter data.

Responsibilities

• Performs clerical duties, such as filing, typing, answering the phone, relaying messages, and operating office machines.
• Performs secretarial duties for principal by arranging appointments and maintaining an appointment calendar. Receives visitor and screens calls and visitors.
• Completes all reports, both routine and special, as required or assigned.
• Maintains proper bookkeeping for financial transactions.
• Receives receipts and accounts for all monies and prepares the same for deposit.
• Prepares and maintains payroll and personnel records.
• Provides minor first aid, arranges for care of ill or injured students, and notifies parents in case of emergency
• Demonstrates prompt and regular attendance
• Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
• Performs other duties as assigned

Skills

Strong written and verbal comms

Organizational skills

Multitasking

Secretarial and bookkeeping experience

Computer data entry

Education

High School graduate

Job description

TITLE: SECRETARY-SCHOOL

• Strong written and verbal communication skills
• Strong organizational skills
• Ability to multitask
• Experience in secretarial and bookkeeping procedures
• Ability to operate a computer and enter data

Qualifications

• High School graduate
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to multitask
• Experience in secretarial and bookkeeping procedures
• Ability to operate a computer and enter data

SUPERVISES:

N/A

REPORTS TO:

Principal or designee

JOB GOAL:

To assure the smooth and efficient operation of the school office reflects the school's maximum positive impact on the education of children.

Specific Responsibilities

• Performs clerical duties, such as filing, typing, answering the phone, relaying messages, and operating office machines.
• Performs secretarial duties for principal by arranging appointments and maintaining an appointment calendar. Receives visitor and screens calls and visitors.
• Completes all reports, both routine and special, as required or assigned.
• Maintains proper bookkeeping for financial transactions.
• Receives receipts and accounts for all monies and prepares the same for deposit.
• Prepares and maintains payroll and personnel records.
• Provides minor first aid, arranges for care of ill or injured students, and notifies parents in case of emergency
• Demonstrates prompt and regular attendance
• Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
• Performs other duties as assigned

TERMS OF EMPLOYMENT:

Salary and work year to be established by the Board of Trustees

EVALUATION:

Annually