Bookkeeper/Administrative Assistant

HABERSHAM COUNTY SCHOOL DISTRICT; Cornelia (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

HABERSHAM COUNTY SCHOOL DISTRICT in Georgia is seeking a Bookkeeper for an Elementary School to maintain accurate financial records and advise the Principal on all accounting activity.

The role requires managing school and county funds, using School Funds Online and related software, and ensuring confidentiality of student and personnel information. Strong organizational and communication skills are essential.

Qualifications

• Knowledge of office management and related functions.
• Excellent written and oral communication skills.
• Ability to create and maintain organized workspace and record keeping.
• Ability to multi-task and maintain confidentiality of student and personnel information.

Responsibilities

• Adhere to assigned work schedule and attendance requirements.
• Provide daily administrative support by performing school bookkeeping functions and clerical duties.
• Advise School Principal of ongoing financial activity of all school accounts.
• Communicate effectively with administration, teachers and staff on financial matters.
• Receive, collect, disburse and manage school and county funds per policies and guidelines.
• Process transactions in School Funds Online and SSUI county level software.
• Enter school level requisitions and process purchase orders; check deliveries.
• Review and prepare payroll-related documents for accuracy and compliance.
• Guide students and sponsors on finance-related procedures and regulations.
• Coordinate and report monies for extracurricular activities and events.

Skills

Office management

Written & oral communication

Record keeping

Multi-tasking

Microsoft Office

Data management

System security

Attention to detail

Confidentiality

Cooperative attitude

Education

High School Diploma or GED

Associates or higher preferred

Tools

Microsoft Office Suite

School Funds Online

SSUI county level financial software

Job description

Minimum Requirements

Title: Bookkeeper / Elementary School

Reports to: Principal

Location: School

Position: Classified

Contract Days: 200

Retirement: TRS

FLSA Status: Non-Exempt

Pay Scale: Support Staff A (A6)

Minimum Requirements

Education: High School Diploma or GED. Associates or higher preferred.

Experience: Accounting, business or technical training and work in school or large office environment preferred. Prior experience in bookkeeping is required.

Skills, Knowledge, and Abilities: Knowledge of office management and related functions; excellent written and oral communication skills; ability to create and maintain organized work space and record keeping; ability to multi-task; proven computer skills using Microsoft Office Suite; competent use of technology hardware and software, data management and system security; ability to review, understand and apply concepts presented in training programs; attention to detail; ability to keep student and personnel information and records confidential; helpful, pleasant personality; cooperative attitude.

Primary Function: To maintain accurate financial records of the public school and ensure school principal is advised of all school accounting activity; establish and maintain positive, effective working relationships with school staff, students, and the community.

Performance Responsibilities

• Adhere to assigned work schedule and attendance requirements.
• Keep the School Principal informed of potential problems or unusual events.
• Provide daily administrative support by performing school bookkeeping functions and a variety of secretarial/clerical duties.
• Advise School Principal of the ongoing financial activity of all school accounts.
• Effectively communicate with school administration, teachers and staff to ensure that attention is given to pertinent financial, payroll and benefit matters.
• Receive, collect, disburse and manage all school level funds and county level funds in accordance with established policies, regulations and guidelines.
• Review school budget county level funds, code fiscal documents appropriately and process transactions in School Funds Online school based accounting software and SSUI county level financial software program.
• Enter school level requisitions and process subsequent purchase orders; receive and check-in delivery shipments before distributing materials/products.
• Review check requests for proper documentation; compile accounts payable packets; write and disburse checks; post ledgers, and maintain documentation for internal review and audit purposes.
• Review, check and initial employee travel forms for completeness and accuracy per SOA travel regulations before submission to Financial Services for processing.
• Provide assistance and guidance to students and sponsors regarding the finance-related procedures and regulations covering school projects, field trips, fund raisers, procurement issues and other financial and payroll matters.
• Coordinate, account for, collect and report monies for extracurricular activities and school events and fees and ensure funds are deposited timely.
• Reconcile monthly bank statements and subsidiary accounts for principals.
• Compile, type, file and maintain forms, summaries, reports and records necessary to ensure accurate, up-to-date accountability for all school and county funds. Ensure timely reporting and submission to Financial Services Office.
• Follow federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test material and other information.
• Compose correspondence, memos, reports, budgets, handbooks and other materials and administrative duties as directed by administration.
• Assist in the operation and maintenance of all office machines, copy machines and equipment to promote efficiency.
• Inventory and order office supplies and materials as needed for daily operations.
• Work collaboratively and communicate frequently with Financial Services Office to ensure compliance with school bookkeeping best practices and standards Perform other duties as assigned by principal or designee.
• Attend school bookkeeping, budget, and Job-Alike meetings and other job training opportunities and professional learning to increase skills and proficiency.
• Perform other duties as assigned by principal or designee.

Evaluation Instrument

• Performance of this job will be evaluated annually in accordance with provisions of the HCSS Board of Control's policy on Personnel Evaluation