15035 - Contracts & Financial Operations Coordinator - Virtual, USA

Kelly Services; Troy (MI); Remote; USD 60,000 - 70,000; Full time

Job summary

Kelly Services is seeking a Contracts & Financial Operations Coordinator to manage day-to-day accounts payable/receivable, invoicing, and contract administration while supporting procurement and vendor management. The role emphasizes accuracy, process improvement, and professional communication with clients and internal stakeholders.

This remote position requires working in Eastern or Central Time hours. Compensation ranges from $60,000 to $70,000 annually, with potential for growth based on

Qualifications

• 1+ year of experience in financial operations, accounts payable/receivable, invoicing, contract administration, procurement or a related business function.
• Strong working knowledge of Microsoft Office Products with the ability to create and maintain spreadsheets used to track financial and operational activity.
• Experience working with financial, procurement, vendor management or enterprise business systems; familiarity with systems such as PeopleSoft, Bullhorn, DocuSign, HighRadius or Bank Pay is helpful.
• Strong attention to detail and accuracy when working with financial information, invoices, vendor records, contracts, and other business documentation.
• Highly organized and process-oriented, with the ability to manage multiple priorities, follow established procedures and consistently meet deadlines.
• Strong written and verbal communication skills, with the ability to communicate professionally with clients, procurement teams, and internal stakeholders.
• Demonstrated problem-solving skills and the ability to identify discrepancies, research issues, and coordinate appropriate resolutions.
• Bachelor’s degree in accounting, finance, business administration or a related field preferred; equivalent relevant professional experience will be considered.

Responsibilities

• Managing day-to-day accounts payable and accounts receivable activities, including preparing and distributing client invoices, tracking outstanding balances, processing payments, and resolving discrepancies.
• Maintaining accurate vendor and supplier profiles across client procurement, accounts payable and vendor registration systems, ensuring financial, banking and remittance information is current and accurate.
• Supporting contract administration by coordinating contract execution, tracking purchase orders, and maintaining organized records of active and completed contracts and related documentation.
• Serving as a professional point of contact for clients and internal stakeholders regarding invoices, payment status, vendor information, and other financial or administrative questions.
• Partnering closely with internal team members and procurement stakeholders to obtain approvals, resolve issues and ensure invoices and payments are processed accurately and on time.
• Identifying opportunities to simplify and improve financial and administrative processes, including creating and maintaining spreadsheets and tracking tools to support operational efficiency.

Skills

Accounts payable

Accounts receivable

Invoicing

Contract administration

Procurement

Microsoft Excel

Education

Bachelor’s degree in accounting, finance, business administration or related field

Tools

PeopleSoft

Bullhorn

DocuSign

HighRadius

Bank Pay

Job description

Together we change lives.

Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless.

No matter where you are in your career journey, you can apply your knowledge and passion to move people, organizations, and communities forward. You’ll have opportunities to grow your expertise and capabilities, both professionally and personally. As a team, we celebrate inclusion, caring and collaboration. As a company we value your contribution, we work with integrity, and we always put people first – so your impact really will change lives.

Our Contracts & Financial Operations Coordinator is accountable for:

• Managing day-to-day accounts payable and accounts, receivable activities, including preparing and distributing client invoices, tracking outstanding balances, processing payments, and resolving discrepancies.
• Maintaining accurate vendor and supplier profiles across client procurement, accounts payable and vendor registration systems, ensuring financial, banking and remittance information is current and accurate.
• Supporting contract administration by coordinating contract execution, tracking purchase orders, and maintaining organized records of active and completed contracts and related documentation.
• Serving as a professional point of contact for clients and internal stakeholders regarding invoices, payment status, vendor information, and other financial or administrative questions.
• Partnering closely with internal team members and procurement stakeholders to obtain approvals, resolve issues and ensure invoices and payments are processed accurately and on time.
• Identifying opportunities to simplify and improve financial and administrative processes, including creating and maintaining spreadsheets and tracking tools to support operational efficiency.

Essential Skills, Knowledge & Experiences

• 1+ year of experience in financial operations, accounts payable/receivable, invoicing, contract administration, procurement or a related business function.
• Strong working knowledge of Microsoft Office Products with the ability to create and maintain spreadsheets used to track financial and operational activity.
• Experience working with financial, procurement, vendor management or enterprise business systems; familiarity with systems such as PeopleSoft, Bullhorn, DocuSign, HighRadius or Bank Pay is helpful.
• Strong attention to detail and accuracy when working with financial information, invoices, vendor records, contracts, and other business documentation.
• Highly organized and process-oriented, with the ability to manage multiple priorities, follow established procedures and consistently meet deadlines.
• Strong written and verbal communication skills, with the ability to communicate professionally with clients, procurement teams, and internal stakeholders.
• Demonstrated problem-solving skills and the ability to identify discrepancies, research issues, and coordinate appropriate resolutions.
• Bachelor’s degree in accounting, finance, business administration or a related field preferred; equivalent relevant professional experience will be considered.

Compensation: $60,000–$70,000 annually

Workplace: Remote. Candidates must be able to work Eastern or Central Time Zone hours.

Total compensation package and benefits applicable to the position – understanding that each person has unique professional and personal needs focused on your total well-being. Explore our range of benefits for full-time employees at: Kelly Services | People | Benefits at Kelly (https://rs.benefitsatkelly.com/?utm_source=chatgpt.com) .

Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.