12-Month Administrative Assistant

EXVAL; Malvern (Chester County); On-site; USD 40,000 - 50,000; Full time

Job summary

Great Valley School District is hiring an Administrative Assistant (12-Month) for Sugartown Elementary School in Malvern, PA. The role supports daily operations, student records, attendance, and school communications in a busy office.

The ideal candidate will have a high school diploma (associate degree preferred), strong Microsoft Office skills, and a customer-service orientation to assist families and staff professionally.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Experience in an administrative or school office setting preferred.
• Proficiency with Microsoft Office and office technology systems.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong collaboration, problem-solving, and interpersonal skills.
• Commitment to creating a respectful, welcoming, and supportive school environment.

Responsibilities

• Maintain accurate student records, attendance, and enrollment information.
• Coordinate substitute coverage using Frontline Absence Management.
• Support communication with families and staff through Parent Square and other platforms.
• Prepare, distribute, and manage operational documents and correspondence.
• Assist with report cards, testing administration, and state-required documentation.
• Coordinate parent-teacher conferences and school events.
• Monitor attendance, communicate with families regarding absences, and prepare attendance-related notifications.
• Manage student records, filing, scanning, and document processing.
• Maintain website calendar updates and distribute school communications.
• Maintain and organize recess/lunch equipment, safety supplies, and classroom materials.
• Assist with annual events including Field Day, holiday activities, and student celebrations.
• Uphold confidentiality and provide excellent customer service to students, families, and staff.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Frontline Absence Management

Job description

Frontline Applicant Tracking - Great Valley School District

• Position Type: Administrative/Clerical/ Administrative Assistant - 12-Months
• Date Posted: 9/23/2026
• Location: Sugartown Elementary School
• Closing Date: 10/03/2026

12-Month Administrative Assistant

Sugartown Elementary School

Salary Range: $40,000 - $50,000

Great Valley School District is seeking a highly organized and detail-oriented Administrative Assistant (12-Month) to support the daily operations of Sugartown Elementary School. This position serves as a key point of contact for students, families, staff, and administrators, providing essential clerical, organizational, and communication support in a fast-paced school environment

The successful candidate will help maintain student records, coordinate attendance and substitute coverage, support school events, and contribute to a welcoming and professional office atmosphere

Key Responsibilities

• Maintain accurate student records, attendance, and enrollment information.
• Coordinate substitute coverage using Frontline Absence Management.
• Support communication with families and staff through Parent Square and other platforms.
• Prepare, distribute, and manage operational documents and correspondence.
• Assist with report cards, testing administration, and state-required documentation.
• Coordinate parent-teacher conferences and school events.
• Monitor attendance, communicate with families regarding absences, and prepare attendance-related notifications.
• Manage student records, filing, scanning, and document processing.
• Maintain website calendar updates and distribute school communications.
• Maintain and organize recess/lunch equipment, safety supplies, and classroom materials
• Assist with annual events including Field Day, holiday activities, and student celebrations.
• Uphold confidentiality and provide excellent customer service to students, families, and staff.
• Perform other duties as assigned

Qualifications

• High school diploma or equivalent required; associate's degree preferred
• Experience in an administrative or school office setting preferred
• Proficiency with Microsoft Office and office technology systems
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information professionally
• Strong collaboration, problem-solving, and interpersonal skills.
• Commitment to creating a respectful, welcoming, and supportive school environment

Application Requirements

To apply, please submit the following:

• Online application
• Letter of interest and resume
• Current clearances: Act 34, Act 151, Act 114, and Act 24 (PDE6004 Form)

Great Valley School District is an equal-opportunity education institution and will not discriminate on the basis of race, color, national origin, sex, age, religion, or handicap in its activities, programs, or employment practices as required by Title VI, Title IX, Section 504, Individuals with Disabilities Education Act, Chapter 15 of the Pennsylvania School Code, and Americans with Disabilities Act. For information regarding civil rights, grievance procedures, services, activities, and facilities accessible to and usable by handicapped persons, contact the Human Resources Office, Great Valley School District, 100 Lindenwood Dr., Malvern, PA 19355 (610-889-2100).

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Great Valley School District directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.