School Admin Assistant (12-Month)

EXVAL; Malvern (Chester County); On-site; USD 40,000 - 50,000; Full time

Job summary

Great Valley School District is hiring an Administrative Assistant (12-Month) for Sugartown Elementary School in Malvern, PA. The role supports daily operations, student records, attendance, and school communications in a busy office.

The ideal candidate will have a high school diploma (associate degree preferred), strong Microsoft Office skills, and a customer-service orientation to assist families and staff professionally.

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Experience in an administrative or school office setting preferred.
• Proficiency with Microsoft Office and office technology systems.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong collaboration, problem-solving, and interpersonal skills.
• Commitment to creating a respectful, welcoming, and supportive school environment.

Responsibilities

• Maintain accurate student records, attendance, and enrollment information.
• Coordinate substitute coverage using Frontline Absence Management.
• Support communication with families and staff through Parent Square and other platforms.
• Prepare, distribute, and manage operational documents and correspondence.
• Assist with report cards, testing administration, and state-required documentation.
• Coordinate parent-teacher conferences and school events.
• Monitor attendance, communicate with families regarding absences, and prepare attendance-related notifications.
• Manage student records, filing, scanning, and document processing.
• Maintain website calendar updates and distribute school communications.
• Maintain and organize recess/lunch equipment, safety supplies, and classroom materials.
• Assist with annual events including Field Day, holiday activities, and student celebrations.
• Uphold confidentiality and provide excellent customer service to students, families, and staff.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Frontline Absence Management

Job description

Great Valley School District is hiring an Administrative Assistant (12-Month) for Sugartown Elementary School in Malvern, PA. The role supports daily operations, student records, attendance, and school communications in a busy office.

The ideal candidate will have a high school diploma (associate degree preferred), strong Microsoft Office skills, and a customer-service orientation to assist families and staff professionally.