00532 - Title III Budget Specialist

Commonwealth of VA Careers; Norfolk (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Norfolk State University seeks a Title III Budget Specialist to oversee the financial management of Title III grants, ensuring compliance, developing and monitoring budgets, and preparing required reports for grant performance.

The role partners with project leads and finance teams to ensure prudent stewardship of grant funds from award through closeout. This GRANT funded position requires a bachelor’s in accounting/related field and experience in grant budgeting, with strong Excel skills.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or related field.
• 2–4 years of experience in grant budgeting, accounting, or financial analysis (higher education or public sector preferred).
• Ability to work independently and collaborate with a team.
• Working knowledge MS Office 365 with a proficiency in MS Excel (pivot tables, lookups, etc.).
• Working knowledge of Uniform Guidance (2 CFR 200) and EDGAR requirements.
• Strong analytical, communication, and documentation skills; detail-oriented with high integrity.
• Proficient in navigating Colleague Financials.

Responsibilities

• Manages budgets, monitors financial reports, and ensures compliance with grant requirements throughout the project life cycle.
• Collaborates with project leads and Grants and Contracts Accounting to support budget modifications, reporting, and closeout processes.

Skills

Grant budgeting

Budget analysis

Financial reporting

2 CFR 200

EDGAR knowledge

Education

Bachelor’s degree in accounting/finance related field

Tools

Colleague Financials

MS Office 365 (Excel)

Job description

Title: 00532 - Title III Budget Specialist

State Role Title:

Hiring Range: $60,000 - $70,000

Pay Band: 5

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

***This is a GRANT funded position***
The Title III Budget Analyst supports the financial management of projects funded under Title III of the Higher Education Act, ensuring compliance with federal regulations, institutional policies, and approved grant objectives. This role develops, monitors, and analyzes budgets; prepares required reports; and partners with project leads and finance teams to ensure prudent stewardship of grant funds throughout the life cycle of the award.

Minimum Qualifications

• Works with activities to build, maintain, and revise grant budget narratives that align with the approved plan and Federal guidelines.
• Collaborates with Grants and Contracts Accounting to ensure budget modifications are done in the University Accounting System.
• Reconciles expenditures to ensure all charges are allocable to the approved plans and current grant year and follow-ups with the appropriate stakeholders to ensure adjustments are made for ill charged expenditures.
• Recommends re-budgeting based on quarterly budget reviews.
• Performs monthly workbook reviews.
• Compiles and completes budget revision requests for submission to DOE.
• Reviews expenditure requests to ensure all costs are allowable, allocable, reasonable, and consistently treated per 2 CFR Part 200 (Uniform Guidance) and EDGAR. Maintains complete audit-ready documentation. Reviews, reconciles, and maintains time and effort reports to ensure reported time and effort align with the approved plan.
• Collaborates with Grants and Contracts Accounting to set up new awards and closeout grants at the end of the grant year.
• Provides monthly spending and expenditure forecast reports.
• Generates financial reports that provide historical award and expenditure information throughout the grant performance period.
• Requests, reviews, and enters budgetary information for DOE required reports.

Additional Considerations

• Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or related field.2–4 years of experience in grant budgeting, accounting, or financial analysis (higher education or public sector preferred).
• Ability to work independently and collaborate with a team.
• Working knowledge MS Office 365 with a proficiency in MS Excel (pivot tables, lookups. etc.).
• Working knowledge of Uniform Guidance (2 CFR 200) and EDGAR requirements.
• Strong analytical, communication, and documentation skills; detail-oriented with high integrity.
• Proficient in navigating Colleague Financials.

Contact Information

Name: NORFOLK STATE UNIVERSITY

Phone: [phone]

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.