Title III Budget Specialist

Norfolk State University; United States; On-site; USD 60,000 - 70,000; Full time

Job summary

Norfolk State University is seeking a grant budget specialist to build, maintain, and revise grant budgets that align with approved plans and Federal guidelines. The role collaborates with Grants and Contracts Accounting to ensure modifications are entered in the University Accounting System and reconciles expenditures to current grant years.

The ideal candidate will have a Bachelor’s degree in accounting, finance, or related field and 2–4 years’ grant budgeting or financial analysis experience,

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• 2–4 years of grant budgeting, accounting, or financial analysis experience (higher education or public sector preferred).

Responsibilities

• Build, maintain, and revise grant budget narratives.
• Collaborate with Grants and Contracts Accounting to ensure budget modifications are in the University Accounting System.
• Reconcile expenditures to ensure charges are allocable to approved plans and current grant year.
• Prepare budget revision requests for submission to DOE.
• Review time and effort reports to ensure alignment with approved plans.

Skills

Budgeting

Financial analysis

Audit readiness

Collaboration

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or related field

Tools

MS Excel

Colleague Financials

Job description

Works with activities to build, maintain, and revise grant budget narratives that align with the approved plan and Federal guidelines. Collaborates with Grants and Contracts Accounting to ensure budget modifications are done in the University Accounting System. Reconciles expenditures to ensure all charges are allocable to the approved plans and current grant year and follow-ups with the appropriate stakeholders to ensure adjustments are made for ill charged expenditures. Recommends re-budgeting based on quarterly budget reviews. Performs monthly workbook reviews. Compiles and completes budget revision requests for submission to DOE. Reviews expenditure requests to ensure all costs are allowable, allocable, reasonable, and consistently treated per 2 CFR Part 200 (Uniform Guidance) and EDGAR. Maintains complete audit-ready documentation. Reviews, reconciles, and maintains time and effort reports to ensure reported time and effort align with the approved plan. Collaborates with Grants and Contracts Accounting to set up new awards and closeout grants at the end of the grant year. Provides monthly spending and expenditure forecast reports. Generates financial reports that provide historical award and expenditure information throughout the grant performance period. Requests, reviews, and enters budgetary information for DOE required reports.

Education: Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related field. 2–4 years of experience in grant budgeting, accounting, or financial analysis (higher education or public sector preferred).

Preferred Qualifications: Ability to work independently and collaborate with a team. Working knowledge MS Office 365 with a proficiency in MS Excel (pivot tables, lookups. etc.). Working knowledge of Uniform Guidance (2 CFR 200) and EDGAR requirements. Strong analytical, communication, and documentation skills; detail-oriented with high integrity. Proficient in navigating Colleague Financials.

Salary Range: $60,000 - $70,000

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form.

Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information: Name: Office of Human Resources Phone: [phone] Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer Contact Pathways Discover Your Future at Norfolk State University Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four-year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words — they're a way of life. Behold the Green and Gold — The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big-city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU. NSU Human Resources 757.823.8160