üst düzey yönetici kişisel asistanı

ULF NEW YORK CONSULTING INC; Fatih; On-site; TRY 180,000 - 300,000; Full time

Job summary

ULF NEW YORK CONSULTING INC in Istanbul seeks a highly professional Executive & Personal Assistant to support an Istanbul-based executive in law, consulting and international business. The role blends executive support with personal matters, ensuring the schedule runs smoothly and confidentially.

You will manage calendars, arrange domestic and international travel, draft communications in English and Turkish, prepare meeting materials, coordinate events, and liaise with law firms, clients and

Qualifications

• Bachelor’s degree from a recognized university.
• Native-level command of English, both written and spoken.
• Excellent command of Turkish, including professional writing and correspondence.
• HOLDING UNITED STATES VISA.
• Strong planning, organization, follow-up, and time-management skills.
• Ability to manage multiple responsibilities and priorities simultaneously.
• Professional, reliable, discreet, loyal, and solution-oriented personality.
• Advanced proficiency in Microsoft Office, Google Workspace, digital calendars, and communication platforms.
• Flexibility regarding working hours when required.
• Willingness and ability to travel domestically and internationally.

Responsibilities

• Managing daily, weekly, and monthly calendars, appointments, meetings, and reminders.
• Organizing domestic and international travel, including flights, hotels, transfers, and itineraries.
• Monitoring and prioritizing emails, telephone calls, WhatsApp messages, and correspondence.
• Drafting professional communications in both English and Turkish.
• Preparing meeting agendas, organizing documents, and following up on action items.
• Coordinating business dinners, events, reservations, invitations, and social engagements.
• Assisting with personal appointments, memberships, payments, and service providers.
• Coordinating with the law firm, consulting company, clients, business partners, and suppliers.
• Responding effectively to last-minute changes and resolving issues proactively.
• Maintaining absolute confidentiality regarding all professional, personal, financial, and business matters.

Skills

English fluency

Turkish writing

Discretion

Time management

Multitasking

Calendar management

MS Office

Google Workspace

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Digital calendars

Communication platforms

Job description

Industry: Legal Services, Consulting & International Business

HOLDING UNITED STATES VISA

We are seeking a highly professional, discreet, and proactive Executive & Personal Assistant to support an Istanbul-based executive operating in the fields of law, consulting, and international business.

The role combines executive assistance with the coordination of selected personal matters. The successful candidate will be responsible for ensuring that the executive’s professional and personal schedule runs efficiently and seamlessly.

Key Responsibilities

• Managing daily, weekly, and monthly calendars, appointments, meetings, and reminders


• Organizing domestic and international travel, including flights, hotels, transfers, and itineraries


• Monitoring and prioritizing emails, telephone calls, WhatsApp messages, and correspondence


• Drafting professional communications in both English and Turkish


• Preparing meeting agendas, organizing documents, and following up on action items


• Coordinating business dinners, events, reservations, invitations, and social engagements


• Assisting with personal appointments, memberships, payments, and service providers


• Coordinating with the law firm, consulting company, clients, business partners, and suppliers


• Responding effectively to last-minute changes and resolving issues proactively


• Maintaining absolute confidentiality regarding all professional, personal, financial, and business matters

Required Qualifications

• Bachelor’s degree from a recognized university


• Native-level command of English, both written and spoken


• Excellent command of Turkish, including professional writing and correspondence


• HOLDING UNITED STATES VISA


• Strong planning, organization, follow-up, and time-management skills


• Ability to manage multiple responsibilities and priorities simultaneously


• Professional, reliable, discreet, loyal, and solution-oriented personality


• Advanced proficiency in Microsoft Office, Google Workspace, digital calendars, and communication platforms


• Flexibility regarding working hours when required


• Willingness and ability to travel domestically and internationally

Preferred Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Private Office Assistant, or in a similar senior-level support role


• Experience within a international business environment


• Knowledge of Istanbul’s restaurants, venues, events, and city logistics


• Experience in travel planning, event coordination, management


• Valid driver’s licence and active driving experience

All applications will be treated with strict confidentiality. Only candidates whose qualifications and experience meet the requirements of the position will be contacted.