Travel Specialist

ViTO Energy, Engineering & Construction; Sarıyer; Vor Ort; TRY 180.000 - 260.000; Vollzeit

Zusammenfassung

ViTO Energy Engineering and Construction seeks a Travel Specialist for its Head Office in Vadistanbul, Istanbul. You will plan and coordinate domestic and international travel, handle visas, and arrange airport transfers, hotels, and itineraries for executives.

You will research options independently, track travel expenses, manage changes, and support general admin tasks. A Bachelor’s degree and at least 3 years of travel planning experience, with fluency in English, are required.

Qualifikationen

• Bachelor's degree required for candidate
• Minimum 3 years hands-on experience in travel planning, coordination and visa processes
• Fluent English, written and spoken
• Strong organizational and time management skills
• Proficiency in MS Office, Outlook and Excel

Aufgaben

• Plan and coordinate all domestic and international travel arrangements, including flight bookings, hotel reservations, and airport transfers
• Manage visa application processes end-to-end, including document prep, appointment scheduling, and follow-up
• Independently research, compare, and arrange travel options without relying on travel agencies
• Coordinate executives' travel schedules, calendars, meetings, and related reservations
• Track travel expenses, process invoices, and maintain records in relevant systems
• Support general administrative affairs and daily office operations
• Assist with administrative purchasing and supplier coordination
• Ensure timely and cost-effective travel arrangements in line with company requirements
• Handle travel-related changes, cancellations, and last-minute requests efficiently

Kenntnisse

Fluent English

Ausbildung

Bachelor's degree

Tools

Outlook

Excel

Jobbeschreibung

ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is a leading EPC contractor delivering engineering, procurement, construction, maintenance, and industrial solutions to the Oil & Gas, Petrochemical, Power, and Infrastructure sectors.

We are looking for a highly organized and detail-oriented Travel Specialist to join our Head Office in Vadistanbul, Istanbul.

Job Description

• Plan and coordinate all domestic and international travel arrangements, including flight bookings, hotel reservations, and airport transfers.
• Manage visa application processes end-to-end, including document preparation, appointment scheduling, application submissions, and follow-up.
• Independently research, compare, and arrange travel options without relying on travel agencies.
• Coordinate executives' travel schedules, calendars, meetings, and related reservations.
• Track travel expenses, process invoices, and maintain accurate records in relevant systems.
• Provide support for general administrative affairs and daily office operations.
• Assist with administrative purchasing, supplier coordination, and other office-related requirements.
• Ensure timely and cost-effective travel arrangements in line with company requirements.
• Handle travel-related changes, cancellations, and last-minute requests efficiently.

Qualifications

• Bachelor's degree from a recognized university.
• Minimum 3 years of hands-on experience in travel planning, coordination, and visa processes (mandatory).
• Proven ability to manage domestic and international travel arrangements independently and end-to-end.
• Strong knowledge of visa application procedures, documentation requirements, and appointment processes.
• Fluent English, both written and spoken (mandatory – proficiency will be assessed during the interview).
• Strong organizational, planning, and time management skills.
• Excellent attention to detail with a proactive and solution-oriented approach.
• Proficiency in MS Office applications, particularly Outlook and Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong communication and coordination skills.
• Previous experience in administrative affairs or executive support is an advantage.