Executive Travel & Visa Coordinator

ViTO Energy, Engineering & Construction; Sarıyer; On-site; TRY 180,000 - 260,000; Full time

Job summary

ViTO Energy Engineering and Construction seeks a Travel Specialist for its Head Office in Vadistanbul, Istanbul. You will plan and coordinate domestic and international travel, handle visas, and arrange airport transfers, hotels, and itineraries for executives.

You will research options independently, track travel expenses, manage changes, and support general admin tasks. A Bachelor’s degree and at least 3 years of travel planning experience, with fluency in English, are required.

Qualifications

• Bachelor's degree required for candidate
• Minimum 3 years hands-on experience in travel planning, coordination and visa processes
• Fluent English, written and spoken
• Strong organizational and time management skills
• Proficiency in MS Office, Outlook and Excel

Responsibilities

• Plan and coordinate all domestic and international travel arrangements, including flight bookings, hotel reservations, and airport transfers
• Manage visa application processes end-to-end, including document prep, appointment scheduling, and follow-up
• Independently research, compare, and arrange travel options without relying on travel agencies
• Coordinate executives' travel schedules, calendars, meetings, and related reservations
• Track travel expenses, process invoices, and maintain records in relevant systems
• Support general administrative affairs and daily office operations
• Assist with administrative purchasing and supplier coordination
• Ensure timely and cost-effective travel arrangements in line with company requirements
• Handle travel-related changes, cancellations, and last-minute requests efficiently

Skills

Fluent English

Education

Bachelor's degree

Tools

Outlook

Excel

Job description

ViTO Energy Engineering and Construction seeks a Travel Specialist for its Head Office in Vadistanbul, Istanbul. You will plan and coordinate domestic and international travel, handle visas, and arrange airport transfers, hotels, and itineraries for executives.

You will research options independently, track travel expenses, manage changes, and support general admin tasks. A Bachelor’s degree and at least 3 years of travel planning experience, with fluency in English, are required.