Administrative Specialist

TCL Electronics Türkiye; Kadıköy; On-site; TRY 180,000 - 240,000; Full time

Job summary

TCL Electronics Türkiye is seeking an Administration Specialist to join our Kadıköy team in Istanbul. You will ensure smooth office operations and provide high‑quality administrative support to employees and management.

You will handle facilities, onboarding coordination, HR activities, travel arrangements, and invoicing while collaborating with multiple departments to drive efficiency and improvements.

Qualifications

• Bachelor’s degree in Business Administration, Management, HR or related field.
• 3+ years in administration, office management, or a similar role.
• Strong organizational and coordination skills with the ability to multi-task.
• Proactive, solution-oriented and hands-on approach; good communication.
• Fluent Turkish and English; MS Office (Excel/PowerPoint) proficiency.
• Valid driver’s license and driving experience.

Responsibilities

• Manage daily office operations including facilities, supplies, pantry, warehouse and assets.
• Support onboarding by coordinating IT, access, documentation, and visa processes.
• Coordinate HR activities, employee engagement and OHS requirements.
• Coordinate expatriate housing, company vehicles, and related admin support.
• Arrange business travel: visas, invitations, flights, hotels, docs.
• Process admin invoices and coordinate payments with Finance.
• Manage relationships with vendors, landlords, and service providers.
• Identify opportunities to improve HR & Administration processes.
• Perform other admin duties and projects as assigned.

Skills

Organizational skills

Coordination skills

Communication skills

Interpersonal skills

MS Office (Excel & PowerPoint)

Turkish & English

Driving license

Education

Bachelor’s degree in related field

Job description

TCL Electronics Turkey is looking for an Administration Specialist to join our growing team in Kadıköy, Istanbul.

In this role, you will be responsible for ensuring the smooth and efficient operation of our office and providing high-quality administrative support to employees and management.

Key Responsibilities

• Manage daily office operations, including facilities, office supplies, pantry, warehouse, fixed assets, and workplace maintenance.
• Support employee onboarding by coordinating IT and office access setup, employee documentation, and work permit/visa processes.
• Coordinate HR-related activities, employee engagement initiatives, and Occupational Health & Safety (OHS) requirements.
• Coordinate expatriate housing, company vehicles, maintenance requests, and related administrative support.
• Arrange and coordinate business travel, including visa applications, invitation letters, flights, hotels, and travel documentation.
• Process administration-related invoices and coordinate payments with the Finance team in accordance with company policies and procedures.
• Manage relationships with external vendors, service providers, landlords, travel agencies, and building management.
• Identify opportunities for process improvement and contribute to the continuous improvement of HR & Administration processes.
• Perform other administrative duties and projects as assigned by management.

Qualifications

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 3+ years of experience in administration, office management, workplace services, or a similar role.
• Strong organizational and coordination skills with the ability to manage multiple tasks and priorities.
• Proactive, solution-oriented, and hands-on approach.
• Strong communication and interpersonal skills.
• Good command of Turkish & English;
• Good knowledge of MS Office, particularly Excel and PowerPoint.
• Valid driver’s license and active driving experience are required.
• Ability to work independently while collaborating effectively with different departments.

Make an Impact:

Take ownership of key administration operations and drive improvements.

Work Globally:

Be part of an international and multicultural team.

Grow With Us:

Develop your expertise across HR, administration, and business operations.

Take Ownership:

Bring your ideas, make decisions, and shape how we work.