Project Coordinator

Rogers-O'Brien Construction; Turkey; On-site; TRY 2,272,727 - 3,030,302; Full time

Job summary

Rogers-O’Brien Construction seeks a detail-oriented Project Coordinator to support field teams and manage project accounting on-site in Turkey, Texas. The role emphasizes accurate payroll records, vendor invoices, and timely billing, with proficiency in Procore, DocuSign, and ERP systems requiring regular jobsite presence.

The successful candidate will coordinate calendars, maintain project documentation, and ensure compliance across administrative and financial processes.

Qualifications

• 2+ years of experience in construction administration or accounting support.
• Proficiency with project accounting software and billing practices.
• Strong attention to detail and organizational skills.
• Excellent communication with diverse teams and stakeholders.
• Familiarity with CCIP, LEED documentation is a plus.
• Bilingual Spanish preferred to enhance communication with diverse teams.

Responsibilities

• Enter time records for project team members and field crew.
• Maintain and update jobsite directories in Procore.
• Manage jobsite office supply inventory and trailer setup.
• Assist in scheduling and managing jobsite calendars and meeting spaces.
• Prepare and distribute meeting minutes and project documentation.
• Route commitments and change orders for signatures in Procore/DocuSign.
• Ensure commitments are submitted to ERP for processing.
• Review vendor invoices for accuracy and process for payment.
• Support owner billing processes including data entry and lien waiver preparation.
• Assist with project closeout and turnover documentation.

Skills

Procore

DocuSign

ERP systems

Project accounting

Billing & lien waivers

Communication

Team coordination

Spanish language

Tools

Procore

Concur

DocuSign

ERP systems

Job description

About Job

The Project Coordinator at Rogers-O'Brien Construction plays a crucial role in supporting field teams and managing project accounting operations. As a key figure in the seamless execution of construction projects, this position ensures that administrative, compliance, and financial functions are harmoniously aligned. The coordinator will be responsible for maintaining clear communication channels and efficient processes, contributing to the smooth progress of projects

On-site in Turkey, Texas

This role is ideal for individuals who are detail-oriented and excel in fast-paced environments. The successful candidate will demonstrate strong multitasking abilities, excellent communication skills, and experience with tools such as Procore, DocuSign, and ERP systems. The position requires regular presence at the jobsite, making it essential for the coordinator to be comfortable with commuting as needed.

Skills & Qualification

• Proficiency with Procore, Concur, DocuSign, and ERP systems to facilitate project and accounting operations
• Strong attention to detail and organizational skills to ensure precision in project documentation and processes
• Excellent communication abilities to support interaction with diverse teams and stakeholders
• Knowledge of construction billing practices, lien waivers, and compliance documentation to maintain financial integrity
• 2+ years of experience in construction administration or accounting support to provide reliable project coordination
• Bilingual (Spanish-speaking) preferred to enhance communication with diverse teams
• Ability to work independently and collaboratively in a team environment to achieve project goals
• Familiarity with CCIP and LEED documentation processes is a plus for compliance and sustainability initiatives

Responsibilities

• Enter time records for project team members and field crew to ensure accurate payroll and project tracking
• Maintain and update jobsite directories in Procore to keep project information current and accessible
• Manage jobsite office supply inventory and trailer setup to support operational efficiency
• Assist in scheduling and managing jobsite calendars and meeting spaces to facilitate effective planning and coordination
• Prepare and distribute meeting minutes and project documentation for record-keeping and transparency
• Route commitments and change orders through Procore/DocuSign for signatures to streamline contract management
• Ensure executed commitments are submitted to ERP for financial processing and compliance
• Review vendor invoices for accuracy, resolve discrepancies, and process for payment to maintain financial accuracy
• Support owner billing processes including data entry, documentation collection, and lien waiver preparation to ensure timely billing and payment
• Assist with project closeout, documentation collection, and final turnover packages to ensure a smooth project completion